# Executive Assistant to Founder/CEO
## About the Role
Fivio & Co. is seeking a high-level Executive Assistant to work directly with the Founder/CEO of an early-stage luxury hospitality group developing a flagship subterranean Mediterranean steakhouse in New York City. This is a high-ownership role in a fast-moving, evolving environment where the Executive Assistant will serve as a central point of organization, communication, and execution.
The ideal candidate is proactive, highly organized, detail-oriented, comfortable working with limited structure, and capable of building systems from the ground up. The role provides direct exposure to restaurant development, investor relations, brand building, CRM operations, and company growth, with a potential pathway into Operations or Chief of Staff responsibilities as the business scales.
## Key Responsibilities
### Executive & Calendar Support
Manage the Founder’s daily priorities, calendar, and scheduling.
Coordinate meetings, investor conversations, and partner communications across time zones.
Organize and filter the Founder’s inbox, handling appropriate items and escalating priorities.
Draft and send emails on behalf of the Founder pending approval.
Prepare meeting briefings, key discussion points, and relevant background information.
Maintain and regularly update a master contact list.
Prepare and deliver a concise daily executive summary covering priorities, pending items, meetings, and urgent matters.
Create and manage active task lists and drive items through full completion.
### Operations & Project Coordination
Track initiatives across restaurant development, hiring, branding, and launch timelines.
Coordinate vendors, designers, consultants, and team members.
Source and vet third-party specialists such as CRM consultants and developers.
Monitor deadlines and deliverables and ensure follow-through.
Build and maintain SOPs as company systems are established.
Organize shared Google Drive and internal file systems.
Support domain, website, and platform transitions.
### CRM & Systems
Evaluate, set up, and manage CRM tools, with Salesforce preferred.
Build contact databases, reporting structures, and workflows.
Assist with implementing project management tools such as Monday.com, Asana, and JIRA.
Help determine an appropriate technology stack for the company’s current stage and future growth.
Use ChatGPT and Claude for advanced prompting, workflow automation, productivity, and output-quality improvement.
### Strategic & Administrative Support
Prepare decks, documents, and reports using Canva, PowerPoint, and Google Slides.
Conduct research and compile information to support decision-making.
Take meeting minutes and distribute follow-ups and action items.
Handle inquiries and communications professionally on behalf of the Founder.
### Brand & Content Support
Organize brand materials and assets across shared drives.
Support content coordination as materials are received.
Maintain consistent brand standards across documents, presentations, and communications.
### Restaurant & Hospitality Operations
Assist with menu documentation, vendor coordination, and category management.
Support guest experience planning, reservations, and events.
Understand the restaurant concept sufficiently to represent it in communications.
Assist with early-stage restaurant launch logistics as timelines develop.
## Required Qualifications
### Location & Communication
Must be located in New York City or Long Island.
Fluent in English.
Strong written and verbal communication skills.
Professional presence and communication style.
### Skills & Competencies
Highly organized with exceptional attention to detail.
Proactive approach to problem-solving and anticipating needs.
Ability to remain calm and focused while managing multiple priorities.
Comfortable operating in an unstructured, early-stage environment.
Ability to build systems and processes from scratch.
Strong follow-through and task ownership.
Ability to source and coordinate third-party specialists when required.
Ability to produce clear, concise daily executive summaries independently.
### Technology
Experience with, or willingness to quickly learn:
Google Workspace.
Microsoft Office, including Excel, Word, and PowerPoint.
Canva.
Discord.
UKG Pro.
JIRA, Monday.com, and/or Asana.
Salesforce and/or HubSpot.
Zoom and Google Meet.
ChatGPT and Claude, including advanced prompting and workflow automation.
## Preferred Qualifications
Experience supporting a Founder, CEO, C-suite executive, or startup team.
Hospitality or restaurant operations experience.
Experience with delivery or food technology platforms.
CRM setup and management experience, particularly Salesforce.
Startup experience building systems and processes from the ground up.
Experience with mergers, acquisitions, or vendor coordination.
Familiarity with investor-facing communications or pitch materials.
Additional language skills beyond English.
## Compensation & Work Arrangement
Part-time, remote position.
$100 per week at the early-stage rate.
Flexible hours based on workload and changing priorities.
Opportunity to transition to full-time employment tied to company growth.
Direct access and high ownership working with the Founder.
## Growth Opportunity The role offers a potential pathway into Operations or Chief of Staff responsibilities as Fivio & Co. grows, including potential involvement in international expansion and future Dubai operations.