Executive Assistant to CEO & Founder

Executive Assistant to the Founder & CEO Institute of Ancestral Medicine™ & Anuuma's Garden™ Remote | Full-Time Help Build the Future of Healthcare. The Institute of Ancestral Medicine™ and Anuuma's Garden™ exist to restore one of humanity's oldest ancestral and clinical traditions while helping women reclaim their health naturally and helping women of color in healthcare build practices that create more health, more freedom, more impact, and more wealth. We're not building another online business. We're building an institution. To do that, we're looking for an exceptional Executive Assistant who thrives in complexity, thinks several steps ahead, and wants to grow into a high-level operator over the coming years. If your dream is simply to manage calendars, this isn't the role. If your dream is to help build a mission-driven company with world-class systems, keep reading. The Opportunity You'll work directly with the Founder & CEO across two rapidly growing companies. Your mission isn't to "assist." Your mission is to increase the CEO's capacity by protecting her time, reducing decision fatigue, creating operational clarity, and ensuring the company continues moving forward without unnecessary founder involvement. Every hour you save creates more capacity for education, innovation, leadership, and impact. You should genuinely enjoy bringing order to complexity. About the CEO The CEO is a visionary, educator, entrepreneur, homeschooling mother of four, and founder of two companies with one mission: To break generational curses, eradicate generational diseases, and build generational wealth. She moves quickly. She thinks strategically. She has a constant flow of ideas. Your role is to help transform vision into execution. Who We're Looking For: We're looking for someone who naturally asks: "How can I solve this before it reaches the CEO?" You're resourceful. Calm under pressure. Exceptionally organized. You don't wait to be told what to do. You anticipate needs. You build systems. You improve processes. You love checklists. You notice details others overlook. You're comfortable making thoughtful decisions without constant direction. You aren't intimidated by responsibility. You enjoy it. What You'll Own: Executive Support • Inbox management across multiple accounts • Calendar management and scheduling • Travel planning and logistics • Personal and business coordination • Meeting preparation and follow-up • Protecting the CEO's time and attention Operational Excellence • Project management • SOP documentation • Workflow optimization • Cross-team coordination • Task prioritization • Follow-up and accountability • Building simple, scalable systems Business Operations • Customer onboarding • Client communication • Shopify administration • Research • Vendor communication • Gift fulfillment • Event coordination • Launch support Strategic Support You'll frequently help answer questions like: • What's falling through the cracks? • What should happen next? • What's missing? • Where can we simplify? • How can we automate this? You won't just execute tasks. You'll help improve HOW the company operates. Success in This Role Looks Like... After 12 months... The CEO spends dramatically less time managing operations. Projects move forward without constant follow-up. Nothing important gets dropped. The business becomes increasingly systematized. The entire team experiences greater clarity. The CEO has significantly more time to teach, create, and lead. This Role Is NOT For You If... • You need detailed instructions for every task. • You wait for permission before solving problems. • You dislike ambiguity. • You become overwhelmed by changing priorities. • You prefer repetitive administrative work over building systems. This Role IS For You If... You love creating order. You enjoy solving problems. You naturally think ahead. You find satisfaction in making other people more effective. You believe meaningful work matters. You want to grow into an operations leadership role over time. Skills & Experience Required • 2+ years supporting founders or executives • Outstanding written and verbal communication • Exceptional organization • Excellent judgment • Strong project management • Ability to prioritize independently • High emotional intelligence • Excellent follow-through • The secret word is tigernut. • Tech savvy • Comfortable learning new software quickly Preferred • Airtable • Shopify • Google Workspace • Basecamp • ActiveCampaign or Klaviyo • SOP documentation • Process improvement • Event coordination How We Work We're an asynchronous company. We prioritize thoughtful communication over unnecessary meetings. Most communication happens through: • Loom • Basecamp • Google Workspace • Checklists • SOPs We believe clear systems create freedom. Our Core Values: Work From the Future™ Build today what will continue creating value tomorrow. Mastery Over Mediocrity™ We pursue excellence through continual improvement. Small improvements compound. Celebrate Every Milestone™ Progress deserves recognition. We intentionally celebrate wins as we build something meaningful. Compensation & Growth This role begins with a structured onboarding period. Our goal is a long-term partnership. As the companies grow, so will your responsibilities, leadership opportunities, and compensation. We reward ownership, initiative, and measurable impact. To Apply: Please submit your application through the link below. Applications submitted outside this process will not be reviewed. Application Link: https://airtable.com/appI2w86gw75fmg1V/shrPtfSsTbD1VbKsT Final Question Along with your application, please answer this: Imagine the CEO sends you a Loom at 7:30 a.m. with ten ideas, three urgent requests, two personal errands, and one major launch deadline. Walk us through exactly how you would organize the day, determine priorities, communicate with the team, and ensure nothing falls through the cracks. We're less interested in the "right" answer than in how you think. To apply, please fill out the full application here - https://airtable.com/appI2w86gw75fmg1V/shrPtfSsTbD1VbKsT We will not accept applications that are submitted outside of the link posted above. Job Type: Full-time Pay: $15.00 - $30.00 per hour Benefits: • 401(k) • Dental insurance • Employee discount • Health insurance • Paid time off • Vision insurance Application Question(s): • What experience do you have in building systems, automations, or funnels? Experience: • Personal assistant: 2 years (Preferred) • Customer service: 1 year (Required) Work Location: Remote