Key Responsibilities:
Scheduling & Gatekeeping:
- Manage and maintain an ever-evolving calendar for the President, as well as other members of the Executive Leadership team, encompassing both in-person and virtual meetings on a global scale.
- Act as a liaison between internal staff and external partners at all organizational levels.
- Advocate for efficient time management, ensuring a well-balanced schedule for the President.
Travel Management
- Coordinate all travel arrangements for the President, including transportation, accommodations, and related logistics.
- Coordinate travel arrangements for C-Suite as required, including transportation, accommodations, and related logistics.
Executive Assistant
- Organize internal and external events on behalf of the President and the Executive Team.
- Provide support to the Executive Team on diverse projects as needed.
- Provide travel support to C-Suite as needed.
- Provide scheduling support and scheduling gatekeeping to C-suite as needed.
Requirements:
- Minimum of 5 to 10 years of experience in a Executive Assistant role, supporting C-suite Executives in a fast-paced and high-pressure environment.
- Mandatory minimum of 4+ years of direct support to a CEO, President, or Division Head.
- Project / Program management experience.
- High level of proficiency in Powerpoint and MS-Excel.
- Extensive experience in logistics management, including handling complex schedules and international travel arrangements.
- Strong business acumen and a solid understanding of operational priorities.
- A self-starter who can take ownership of tasks and work independently with minimal supervision from the executive.
- Adaptable and capable of working effectively with limited information and in ambiguous situations.
- Excellent interpersonal skills, particularly when engaging with executives and senior management both internally and externally.
- Meticulous attention to detail and a commitment to delivering excellence in a fast-paced environment.
- Polished verbal and written communication skills across all levels, including managing requests for the President's time.
- Proven ability to independently drive projects to completion.
- Capacity for creative thinking, a sense of urgency, and adaptability to rapidly changing needs and priorities.
- Proficiency in computer literacy, including expertise in the Microsoft Office Suite.
- Flexibility and responsiveness in handling emails, texts, and phone calls.
- Availability to perform job duties outside of normal business hours when necessary.
- Willingness to travel as required, serving as the primary on-the-ground support for the President across domestic and international locations.
Attributes / Personality:
- A passionate individual with a genuine desire to contribute to the success of others, capable of connecting with individuals at all levels of the business.
- Proactive, resourceful, and efficient in resolving problems and conflicts while maintaining a high level of professionalism and collaboration.
- Demonstrates a strong commitment to maintaining confidentiality.
- Displays sensitivity towards cultural diversity and exhibits a global mindset.
- Contributes positively to the company culture.
- Able to adapt seamlessly to a fast-paced and ever-changing environment.
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