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Signet Jewelers is the world's largest retailer of diamond jewelry, operating more than 2,800 stores worldwide under the iconic brands: Kay Jewelers, Zales, Jared, H.Samuel, Ernest Jones, Peoples, Banter by Piercing Pagoda, Rocksbox, JamesAllen.com and Diamonds Direct. We are a people-first company and this core value is at the heart of everything we do, from empowering our valued team members, to collaborating with our customers, to fostering the communities in which we live and serve. People – and the love their actions inspire – are what drive us.
We’re not only proud of the love we inspire outside our walls, we’re especially proud of the diversity, inclusion and equity we’re inspiring inside. There are dynamic career paths awaiting you – rewarding opportunities to impact the lives of others and inspire love. Join us!
Location: Akron, OH (Hybrid)
Primarily supports the SVP Supply Chain, Procurement, and Facilities in order to increase the time the executive has available for their responsibilities. Provides further organization, coordination, and reporting duties for the Vice Presidents of Distribution Center Operations, Facilities, Supply Planning, and Procurement to optimize the overall Supply Chain organization effectiveness. Handles a variety of communication activities, clerical and administrative functions of the office, and understands how to prioritize information and actions flowing to the executive.
Manages administrative needs for the executive to include expenses, travel, meetings, and other duties as required.
Accountabilities
Manage weekly, monthly, seasonal, and yearly calendar for the SVP and benefit of the SC team
Execute weekly, monthly, quarterly reporting and communications to proper parties
Support SC team during weekly leadership meetings
Manage necessary coordination for Facilities teams and respective projects associated (Inbox management, PO processing, Coordinate meetings/calls, Administrative support as needed)
Communicate on behalf of the SVP/VP when asked using judgment and discretion
May compose and sign correspondence for executive when appropriate
Participate at times in meetings to collect important notes, comments, commitments, and delivery dates and arrange for follow up and implementation
At times, arrange for staff members to represent organization at meetings, conferences, and projects
In executive absence, ensures that requests for action or information are relayed to the appropriate staff member
As needed, interprets requests and helps implement actions; notify executive of important or emergency matters for prompt action
Utilize Microsoft Copilot, Teams, Outlook, and other productivity tools to prepare meeting summaries, draft communications, organize information, and improve leadership team effectiveness
Coordinates executive interaction with appropriate internal and external team members and potential partners
Monitor the progress of multiple projects, ensuring all deadlines are met and stakeholders are informed of any changes.
Coordinate workflows between teams and other departments.
Supports planning for BOD presentations, executive sessions, and town hall meetings.
Helps maintain and track business finances with Finance partners.
Manages internal Signet operating practices, record keeping, and performance tracking as necessary systems, forms control, office layout, suggestion systems, personnel, budgetary requirements and performance standards, to create new systems or revise established procedures.
Coordinates collection and preparation of operating reports weekly, monthly, quarterly, and annually, such as budgets, performance tracking, initiatives updates, and necessary performance statistical records
Coordinates travel arrangements and manages expense information for SVP/VP
Calendar accuracy and maintenance
Accomplishing tasks in a timely and accurate manner
Future reminders of tasks or events
Ensures executive follow-up on all key calls and contacts
Perform other duties as assigned.
Position Requirements:
Minimum 5 years’ experience as an Administrative Assistant or related position
Advanced-level experience with Microsoft Word, Excel, PowerPoint and Outlook
AS degree or equivalent experience
Hybrid role in Akron, OH with 3 days on site and 2 days work from home
Strong written and verbal communication skills
AI familiarity, knowledge, and skillset preferred
Ability to evaluate and analyze information
Professional in demeanor and approach to responsibilities
Strong attention to detail & organizational skills
High degree of urgency & prioritization skills
Highly flexible and have the ability to perform at peak performance in a dynamic, fast-paced environment
Ability to work with and develop positive working relationships with all levels of the organization including Senior Management, Executive Assistants and external contacts