About the position The Executive Assistant supports the Chief Technology Officer and provides targeted calendar and operational assistance to senior leaders within an approximately 350-person Engineering and Product organization. The role combines executive scheduling, meeting coordination, travel management, budget tracking, events, and systems access administration.
Primary responsibilities
Manage the CTO's complex calendar, balancing changing priorities, strategic working time, and urgent requests.
Provide calendar and operational support to senior R&D leaders, including VPs, EVPs, and the Chief Architect, as needed.
Coordinate leadership meetings, prepare agendas, capture notes, and track action items through completion.
Add relevant background and context to executive meeting descriptions before meetings.
Manage the CTO's travel bookings, itineraries, and preferences through Navan.
Process receipts and expense reports in Ramp, checking compliance with company policies, including airfare class differences.
Track annual training allocations, individual travel budgets, and offsite spending using budget-versus-actual trackers.
Coordinate weekly Friday product demonstrations, maintain presenter rotation calendars, and publish presenter announcements.
Administer recurring employee recognition programs, including submission forms, voting results, and reward criteria.
Organize conference and leadership offsite logistics, including attendee lists, team assignments, badges, and vendor payments.
Administer shared Google Drive and Outlook groups, complete weekly new-hire access workflows, and conduct quarterly access audits across Slack, Google, and Exchange.
Coordinate across technical teams and organizational levels to keep administrative work and shared projects moving.
Required qualifications
3+ years of experience as an Executive Assistant supporting VP-level or C-level executives.
Previous experience supporting a CTO, CPO, or technology-adjacent teams.
Clear, direct, and proactive communication, with the ability to quickly summarize complex information for different audiences.
Proficiency with Google Workspace, including Sheets, Forms, Docs, and Drive.
Proficiency with Microsoft Outlook and Exchange, Slack, and Zoom.
Proficiency with Navan, Ramp, Guru, Claude or AI tools, Lattice, and Gong.
Strong organizational skills, attention to detail, and calendar prioritization abilities.
Ability to work effectively within a matrixed organization.
Preferred experience
Experience supporting executives in a fast-paced technology, SaaS, or AI environment.
Benefits
Medical, dental, and vision insurance for full-time employees.
Maternity and paternity leave for full-time employees.
Short-term and long-term disability coverage.
Opportunities to learn from the leadership team.
Company merchandise.