About The Company
Aledade PBC is a public benefit corporation dedicated to transforming healthcare by empowering independent primary care practices. Since its inception in 2014, Aledade has grown into the largest network of independent primary care providers across the United States. The organization focuses on improving patient outcomes and financial sustainability through innovative value-based care models.
By creating strategic value-based contracts with various health plans, Aledade aims to shift the traditional fee-for-service paradigm towards a more patient-centered, quality-driven approach. The company's mission is to foster a healthcare system that benefits patients, practices, and society at large. Committed to diversity, equity, and inclusion, Aledade promotes a collaborative, remote-first culture that values innovation, integrity, and social impact.
About The Role The Executive Assistant (EA) at Aledade PBC serves as a strategic partner to senior leadership, supporting 3-4 Vice Presidents and Senior Vice Presidents. This role extends beyond traditional administrative functions to include organizational insight, operational optimization, and proactive risk mitigation. Operating in a fast-paced environment, the EA acts as a trusted gatekeeper and liaison, ensuring that executives' time is efficiently managed and aligned with organizational priorities.
Key responsibilities include managing complex calendars, coordinating high-stakes meetings, and streamlining cross-functional workflows. The EA will also oversee executive communications, manage travel and expenses, and support operational activities such as onboarding, access management, and contract tracking. Additionally, leveraging emerging AI tools and technology partnerships, the EA will enhance productivity and automate routine processes, enabling leadership to focus on strategic initiatives.
Qualifications
6+ years of relevant work experience, including at least 3+ years as an executive administrative assistant or business partner
Proficiency in managing complex calendars and negotiation across multiple stakeholders
Exceptional verbal and written communication skills with strong presentation capabilities
Proven organizational, problem-solving, and time-management skills with meticulous attention to detail
Ability to exercise discretion and handle confidential information appropriately
Experience with Google Workspace, Expensify, Navan, UKG, and AI tools (preferably Claude or Gemini)
Willingness to work across various time zones and non-traditional hours as needed
Strong adaptability and eagerness to learn new technologies and platforms
Responsibilities
Strategically manage and optimize complex executive calendars, resolving conflicts and coordinating meetings with multiple stakeholders
Vet and coordinate logistics for offsite events, retreats, and external engagements aligned with corporate priorities
Oversee end-to-end management of virtual and in-person executive meetings, including agenda development, pre-reads, minute-taking, and action follow-up
Support high-profile engagements such as board meetings, speaking events, and staff meetings by preparing materials and ensuring smooth execution
Manage and triage large volumes of email and Slack correspondence, prioritizing urgent matters and drafting strategic responses
Draft, edit, and consolidate executive communications, presentations, memos, and newsletters
Coordinate comprehensive travel arrangements, leveraging third-party systems and managing expense approvals in Expensify
Assist with operational activities including onboarding, offboarding, access permissions, and organizational chart updates
Handle routine workflows and contract management, maintaining organized records in tools like Ironclad
Act as the primary technical liaison for hardware/software requests and basic IT issues, coordinating with support teams as needed
Support cross-functional communication and ensure strategic deadlines are met, leveraging AI tools to automate and streamline workflows
Benefits
Flexible work schedules and remote work options
Health, dental, and vision insurance coverage up to 80% for employees and dependents
Generous paid time off, including 21 days of PTO in the first year, paid holidays, and volunteer days
Paid parental leave for new parents, totaling 12 weeks
Six weeks paid sabbatical after six years of service
Educational assistance and employee reimbursement programs
401(k) retirement plan with up to 4% company match
Stock options and other incentive programs
Access to professional development and wellness resources
Equal Opportunity
Aledade PBC is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on age, race, color, national origin, gender, gender identity or expression, religion, physical or mental disability, medical condition, genetic information, marital status, veteran status, or sexual orientation. We believe that diverse perspectives and backgrounds strengthen our organization and enhance our ability to serve our communities.
All employment decisions are made based on merit, qualifications, performance, and business needs. We welcome applications from all qualified candidates and are dedicated to creating an environment where everyone can thrive.