Position: Executive Assistant
Number of hours: 20 hours per week
Schedule: CST Time zone
Key Responsibilities
Provide administrative, marketing, and operational support to improve executive productivity and streamline daily workflows.
Manage and organize content-related projects, including collecting, reviewing, categorizing, and maintaining marketing materials.
Retrieve, organize, and maintain video transcripts, captions, recordings, and digital content assets for future use.
Build and maintain a searchable database of parent, student, and alumni testimonials, including categorization and documentation of key stories and insights.
Review existing content to identify compelling quotes, success stories, testimonials, and content repurposing opportunities.
Conduct research and information gathering to support communication strategies, marketing initiatives, and business projects.
Assist in developing and maintaining content libraries, project trackers, databases, and organized digital filing systems.
Coordinate and monitor projects, recurring tasks, deadlines, and deliverables to ensure timely completion.
Use AI tools and productivity technologies to automate repetitive tasks, organize information, improve workflows, and increase operational efficiency.
Support content organization, communications projects, and marketing operations through accurate documentation and follow-through.
Maintain professional written communication through emails, reports, summaries, and project updates.
Identify pending tasks, anticipate business needs, and proactively provide solutions and recommendations with minimal supervision.
Handle confidential information, internal communications, and organizational data with professional discretion and accuracy.
Perform additional administrative and operational tasks as needed to support business growth and efficiency.
Qualifications
Proven experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Marketing Assistant, Content Assistant, or similar support role.
Strong English proficiency with excellent reading comprehension, written communication, editing, and professional correspondence skills.
Experience supporting marketing operations, content management, communications, or project coordination is highly preferred.
Strong ability to organize and manage digital content, databases, files, and documentation systems.
Highly skilled in research, information gathering, content review, and data organization.
Comfortable working with AI tools, automation platforms, and productivity technologies to improve efficiency.
Excellent attention to detail, with the ability to identify important information, patterns, and opportunities from large amounts of content.
Strong organizational and project management skills, including maintaining trackers, deadlines, and recurring workflows.
Ability to work independently, take ownership of responsibilities, and complete tasks with minimal supervision.
Strong problem-solving skills with the ability to anticipate needs and recommend improvements.
Proficient in Microsoft 365, Google Workspace, project management tools, content management systems, and collaboration platforms.
Ability to manage multiple priorities in a fast-paced, changing environment while maintaining accuracy and quality.
Dependable, proactive, detail-oriented, and capable of creating efficient systems and processes.
Willingness to begin with a part-time arrangement, with the potential to expand based on workload and performance.
Experience working with AI-assisted workflows, marketing support, content repurposing, or communications projects is an advantage.
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