Executive Assistant II - Remote Job

BCforward is currently seeking a highly motivated Executive Assistant II - Remote Job opportunity for Job Title: Executive Assistant II - Remote Job Location: 1501 Page Mill Rd Palo Alto CA 94304 (Remote Job) Duration: 3 months contract Payrate: $31.52/hr on W2 Job Description Responsibilities include performing various tasks in administrative support at the upper executive level. These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization. Coordinates the administrative work within the department/division, working with other departments/divisions and companies. Recognized as the top administrative employee in the department or division. The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature. Education and Experience Required: High school education or equivalent; some college level education highly preferred. Typically requires a minimum of 7+ years general administrative experience, or equivalent combination of experience and college level education. Type of Experience Needed: Senior/advanced general administrative skills/ knowledge. Usually works with multiple issues/projects and has the experience/ability to support multiple employees' administrative needs. Regarded as the key administrative employee of the department and is a primary administrative employee in the division/ company. Specific advanced software skills as required by the department. Calendar and time management Actively manage complex calendars and daily schedules, often across multiple international time zones, adeptly prioritizing competing requests and ensuring the executive's time is optimized Resolve scheduling conflicts, protect focus time, and ensure the executive is prepared and briefed for every meeting Travel and logistics Arrange complex domestic and international travel, including itineraries, visas, and logistical arrangements, anticipating downstream needs Coordinate on-site and virtual meeting logistics, offsites, and events Communications and documents Prepare, edit, and format executive presentations, reports, and correspondence Compile data for reports and maintain key records Serve as a communication conduit between the executive and internal/external stakeholders, handling sensitive information with discretion Financial and administrative operations Handle expense reports, purchase orders, and administrative tasks tied to the budget process Manage vendor relationships and coordinate resources as needed Cross-team coordination Coordinate administrative work across the department and with other divisions and outside companies At senior levels, support multiple concurrent projects and drive operational rhythm (staff meetings, action tracking, follow-ups)