Executive Assistant for Entertainment Executive

Executive Assistant Los Angeles, CA ACLMTE is a full service entertainment staffing agency working with clients all over the country. We are currently seeking an experienced Executive Assistant for a full-time role based in Los Angeles, CA. This position will support a high-profile entertainment executive across his professional and personal commitments and is ideal for a career Executive Assistant who genuinely loves what they do, thrives in a relationship-driven environment, and takes pride in being an exceptional support partner. What Winning In This Role Looks Like • You have a minimum of 5 years of experience as an Executive Assistant • You are a strong communicator with excellent written and verbal skills • You are exceptionally organized with a strong attention to detail • You are more proactive than reactive and consistently stay ahead of what's needed • You are attentive and able to anticipate needs before they arise • You are flexible and can successfully pivot at a moment's notice • You are a self starter with a strong work ethic • You are trustworthy, discreet, and respectful of confidentiality at all times • You are a creative problem solver who is solution oriented • You are planning and double checking your executive's schedule days and weeks ahead • You lead with confidence, kindness, and professionalism • You are well versed in working with teams from all over the world and can easily adapt to a variety of cultural backgrounds and communication styles • You can jump right into an existing team, adapt seamlessly to how they operate, and integrate naturally • You genuinely love being an Executive Assistant and consider it your desired long term career path • You thrive in a close-knit, family-oriented team environment where relationships matter • You understand the importance of the people in your executive's world and know how to prioritize accordingly • You are nurturing, warm, and bring a positive, steady presence to the team • You have the ability to manage complex scheduling with ease and always have a Plan B ready Regular Tasks for This Role: • Managing and maintaining complex executive calendars across multiple time zones • Scheduling and coordinating calls, meetings, and appointments with internal and external contacts • Preparing agendas, briefing materials, presentations, and follow up notes for meetings • Coordinating domestic and international travel logistics including flights, accommodations, ground transportation, and itineraries • Managing expense reports and reconciliation • Drafting and managing professional correspondence and communications on behalf of the executive • Serving as a gatekeeper and primary point of contact for internal and external communications • Tracking action items, deliverables, and follow through on behalf of the executive to ensure nothing falls through the cracks • Learning the priorities and relationships within the executive's world in order to make smart, informed scheduling decisions • Coordinating with international teams, partners, and stakeholders across multiple time zones • Occasionally supporting the executive on site at events, appearances, or at their residence as needed • Maintaining organization of important documents, contacts, records, and ongoing projects • Managing special projects, research, and miscellaneous administrative tasks as needed Skills / Experience / Education • A minimum of 5 years of experience as an Executive Assistant is required • Prior experience supporting entertainment industry executives is strongly preferred • Experience booking and coordinating complex domestic and international travel required • Proficient with Google Workspace, Microsoft Office, Slack, Zoom, and standard productivity tools • Strong written and verbal communication skills • Exceptional organizational, multitasking, and time management abilities • Ability to work independently with minimal supervision and a high degree of autonomy • Comfortable working across multiple business verticals simultaneously • Strong critical thinking and problem solving skills • Adaptable across a variety of situations and personalities • Genuinely enjoys being of service and takes pride in supporting others • Career Executive Assistant mindset — this is not a stepping stone role Compensation & Benefits • Salary: $100,000–$110,000 depending on experience • Healthcare provided