Position: Executive Assistant
Number of hours: 40 hours/week
Schedule: 3PM - 11PM EST
Tasks required:
Email Management and Follow-up: Efficiently manage incoming emails, respond promptly, and follow up as necessary to ensure seamless communication
Email Outreach: Initiate and manage email campaigns to build and maintain partnerships
Partnership Development: Cultivate and sustain relationships with partners to foster collaboration and growth
Deliverable Follow-up: Ensure all projects and deliverables are tracked and completed on time
Project Management: Oversee projects from inception to completion ensuring all milestones are met
Meeting Coordination: Schedule and coordinate meetings, ensuring all participants are well-prepared
Committee Support: Provide essential support to various committees, enhancing their productivity and efficiency
Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
Manage and engage with the organization’s audience across social media platforms to build their online presence
Utilize Glue up CRM to manage contacts, events, and communication.
Assist in drafting and managing professional correspondence
Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
Handle sensitive and confidential information with the utmost discretion and professionalism
Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
Other ad hoc tasks that would be assigned
Requirements:
Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role
Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
Strong proficiency in office software and communication tools
Knowledge of online calendars and scheduling (Calendly, Google Calendar)
Excellent verbal and written English communication skills
Discretion and the ability to handle confidential information
Excellent phone, email and instant messaging communication skills
Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
Adaptability and a proactive mindset
Professional demeanor and strong interpersonal skills
Ability to work independently and in a team-oriented environment
Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision
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