Overview
Full-time, remote, during Los Angeles business hours. Support the owner of a holding company with several small businesses at different stages. The most active is Tooth Hurt, a service that connects dental offices with local patient inquiries. The owner uses AI tools heavily. This role is about execution: doing the real-world work that AI can’t, and keeping things moving without needing to be chased.
Schedule
Monday to Friday, 9:00 AM to 5:00 PM Pacific Time (Los Angeles). 40 hours a week. Lunch is typically around 12:00 PM, with flexibility depending on the day’s calls and tasks.
Responsibilities
Administrative support
Manage the owner’s business inbox: triage daily, reply to routine messages using approved templates, and flag what needs the owner’s attention
Calendar management, reminders, and confirmations
Monthly: download bank, brokerage, and credit card statements for each company and file them in the correct Google Drive folders using the established naming convention
Keep the Google Business Profile and online directory listings current (weekly posts, review responses, consistency fixes)
Pull weekly advertising numbers into a simple report (reporting only, no changes to ad accounts)
Personal support
Serve as the owner’s personal assistant: take tasks and requests as they come up and handle them or keep them moving
Coordinate with family, vendors, and others as needed on shared plans, scheduling, and follow-ups
Keep a running list of what the owner has handed off, so nothing gets lost
Research and special projects
Ad hoc research, groundwork, and coordination across the owner’s businesses and new ventures
Take on special projects as they come up and see them through
Use ChatGPT, Claude, and similar tools to draft, summarize, and research, then clean up and file the results
Requirements
Comfortable and confident on the phone with small-business owners and front-desk staff. This is essential
Excellent spoken and written English; Spanish is a strong plus
Organized, detail-oriented, and reliable; keeps a tracking sheet without being asked
Tech-savvy with Gmail, Google Workspace, and Google Business Profile, and quick to learn new tools
Experienced with AI tools (ChatGPT, Claude) and able to use them independently
Takes initiative, follows through, positive and energetic
Prior experience in lead generation is a plus
Independent Contractor Perks
Permanent Work from Home
Immediate Hiring
Health Insurance Coverage for eligible locations
Note
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
One application, multiple possibilities:
When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.
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