We are looking for an organized, detail-oriented, and proactive Executive Assistant with an Accounting degree to provide high-level administrative and operational support to the Company CEO.
This role is ideal for someone with previous experience as an Executive Assistant directly supporting a CEO or senior executive in a company with at least 15 employees. The position combines executive support, project coordination, data management, and accounting-related responsibilities.
The ideal candidate is highly organized, comfortable working with numbers and data, and able to manage multiple priorities while maintaining accuracy and confidentiality.
Key Responsibilities
Executive & Administrative Support
- Provide direct support to the Company CEO.
- Manage the CEO’s calendar, schedule, meetings, and time-sensitive priorities.
- Assist with travel planning, bookings, and logistics.
- Track projects and follow up on key company priorities and deadlines.
- Coordinate tasks and information between the CEO and internal teams.
- Provide general administrative support to help keep daily operations organized.
Data Entry & Data Management
- Perform daily imports of production data.
- Conduct regular data audits across multiple companies.
- Enter and maintain customer orders accurately.
- Track freight and deliveries and keep records updated.
- Prepare and maintain expense reports for the CEO and other team members.
- Ensure company data is accurate, complete, and up to date.
Accounting Support
As the candidate becomes familiar with the business, responsibilities may expand to provide backup support for:
- Accounts payable data entry.
- Vendor statement reconciliation.
- Bank reconciliation.
- Reviewing financial data and identifying discrepancies.
- Supporting other basic accounting and bookkeeping tasks as needed.
Qualifications
- Bachelor’s degree in Accounting, Accountancy, or a related field.
- At least 2–3 years of experience as an Executive Assistant directly supporting a CEO, President, Owner, or senior executive.
- Experience supporting leadership in a company with
at least 15 employees
- Previous experience handling accounting, bookkeeping, financial data, or administrative finance tasks.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Comfortable working with spreadsheets, financial data, and business records.
- Strong communication and follow-up skills.
- Ability to handle confidential information professionally.
- Proficient with Microsoft Office or Google Workspace, particularly Excel or Google Sheets.
- Able to work independently, manage competing priorities, and meet deadlines.
- Willingness to learn the company’s operations and take on additional responsibilities over time.
Technical Set-up
OS: Windows 11 Home/Pro
Processor: i5 or Ryzen 5 or higher
RAM: 16GB
Accessories: Dual Screen, noise-cancelling headset, and a camera
Salary: 900Originally posted on