Executive Assistant (Strategic Operations)
Remote
Compensation: $2,500–$3,500 USD/month
Full-time, 40 hours/week, Contractor.
Tech Stack: Google Workspace, Microsoft Office, CRM tools (HubSpot preferred)
At Near, we connect top talent in Latin America with exciting remote opportunities at U.S.-based companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
About the Company:
Our client is an independent investment platform in the search fund / entrepreneurship through acquisition space, helping entrepreneurs acquire and scale lower middle-market businesses. They operate similarly to a private equity or venture capital fund and work as a lean, global, highly entrepreneurial team. With adaptability, autonomy, and strong judgment at their core, they are building exposure across industries, geographies, and investment strategies in a fast-growing asset class.
About the Role:
We’re looking for an
Executive Assistant (Strategic Operations)
who combines strong executive support experience with sound judgment, ownership, and adaptability. You’ll own calendar management, inbox prioritization, international travel coordination, and event logistics while supporting leadership with high-priority operational and deal-related workflows. This role requires someone who is proactive, highly organized, comfortable in a fast-paced and ambiguous environment, and able to make independent decisions with confidence.
You Will:
Compensation & Benefits:
Compensation: $2,500–$3,500 USD/month
Benefits: Fully remote, flexible start time, bring-your-own-device setup, company access to systems and tools provided, PTO policy to be confirmed
Nice to Have:
Familiarity with investment processes, deal flow, and financial terminology
Experience preparing meeting briefs, presentations, or investment-related materials
Familiarity with regulatory documentation or exchange-listing related processes
Exposure to international stakeholders and global scheduling/logistics
Prior experience in search funds, family offices, or finance-adjacent environments
About You:
Your Background:
4+ years of experience in Executive Assistant or senior executive support roles
Extensive experience supporting C-suite leaders, founders, or managing partners
Prior experience in private equity, venture capital, investment banking
, or another high-deal-volume corporate finance environment (non negotiable)
Strong experience in calendar management, inbox management, travel coordination, and executive support
Proven experience planning and coordinating investor events, company happy hours, cocktail events, off-sites, or similar professional gatherings
Strong understanding of prioritization, workflow management, and operating in high-volume environments
High proficiency with CRM software, ideally
HubSpot
Strong proficiency with
Google Workspace and
Microsoft Office
Excellent English communication skills — comfortable in a distributed, English-speaking environment
Availability and responsiveness through the end of the New York business day (
6:00 PM EST
)
Stable career history with strong tenure and evidence of long-term commitment
Self-motivated, proactive, and highly organized
Strong judgment and ability to make independent decisions
Adaptable and comfortable with ambiguity and changing priorities
Reliable, responsive, and calm under pressure
Professional in client-facing and investor-facing communication
Comfortable operating without rigid structure in an entrepreneurial environment
Handle event coordination end-to-end when given a budget, location, and rough guest list or agenda
Support workflow prioritization and executive operations so leadership can stay focused on deals and opportunities
Manage CRM systems alongside the deal team and help keep information and data up to date
Assist with meeting briefs, presentations, NDAs, and light deal-support tasks when needed
Communicate professionally with investors, clients, and internal stakeholders across global markets
Own complex calendar and diary management across multiple time zones
Manage and triage executive inboxes, separating urgent action items from lower-priority follow-ups
Coordinate international travel logistics, itineraries, and related expenses
Plan and execute company happy hours, investor cocktail events, off-sites, and similar professional gatherings