Job Title:
Executive Assistant
Location:
Remote (U.S. based)
FLSA Classification
Non-exempt
Job Description:
Orbital Engineering, Inc. is currently seeking a highly organized and
proactive Executive Assistant for a REMOTE WORK position. This position
requires exceptional communication, time management, and problem-solving skills
to anticipate needs, streamline operations, and ensure seamless coordination
across the leadership team.
Essential Functions
Provide high-level administrative support to multiple executives, including
meeting arrangements, coordination, and follow-through; travel arrangements,
correspondence, filing, phone messages, expense reporting, coordinating
global meeting calendar for leadership team.
Manage key processes including distribution of information and/or reports,
and scheduling or oversight of functional and executive level communications
and meetings.
Prepare or edit professional documentation, spreadsheets, reports,
presentations, and other correspondence.
Lead and organize numerous client and employee engagement events.
Coordinate vendors for maintenance and repairs at various company leased
properties or company related properties.
Act as a liaison between senior leadership and various internal and external
stakeholders.
Ability to act independently with little or no supervision.
Assist in project management and task tracking to verify projects or
initiatives are completed on time.
Schedule domestic and international travel, organize virtual and/or in-person
meetings, and manage travel budgets in a cost-effective manner.
Manage daily executive calendars by scheduling meetings, managing
communications, and resolving overlapping meetings and conflicts.
Manage confidential information with discretion and professionalism.
Maintain superior customer service for all clients and resolve issues as they
arise; ensure timely responses to both internal and external clients.
Other Duties
Please note that this job posting does not list all duties and responsibilities
that are required of this job. Duties and responsibilities may change at any
time with or without notice.
Qualifications
Minimum Requirements
High school diploma or equivalent
Minimum of 5 (five) years’ experience in an Executive administrative
assistant capacity.
Must demonstrate strong ethics and values; be widely trusted; direct and
truthful, with the ability to establish and maintain effective relationships.
Expert in Microsoft products including Word and Excel.
Experience with analyzing data, financial reporting, data inventory
management and program auditing (e.g., Excel, etc.).
Demonstrated ability to effectively organize multiple assignments, complex
assignments, and competing priorities to produce accurate results.
Ability to collaborate in cross-functional work teams in the development and
implementation of efficiencies.
Must be resourceful, have strong initiative and a solution-oriented approach
to situations.
Proven track record of supporting and working with senior/executive level
leadership.
Meticulous attention to detail.
This position requires the ability to pass a post-offer drug (including
marijuana) and alcohol test in compliance with Federal regulations and is
also subject to random testing as a condition of continued employment.
Preferred Qualifications
Bachelor’s degree from an accredited institution
Corporate experience in a matrix organization.
Experience supporting Executive Personnel in an industrial sector such as:
oil & gas, construction, chemical manufacturing, mining, utilities, power
generation, engineering services, or similar.
Location Note:
This is a remote position. Compensation is based on market data and internal
equity and may vary depending on the candidate’s location.
Salary Range:
$61,000-$90,000 annually (based on experience, qualifications, and location)
Benefits:
A commitment to excellence and hard work will be rewarded with a competitive
salary, career advancement opportunities, and a comprehensive benefits package
designed to support your health, financial security, and work-life balance. Our
benefits include medical, dental, vision, and prescription drug coverage; a
401(k)-retirement savings plan; and supplemental insurance options. We also
provide company-paid life and AD&D insurance, company-paid short-term disability
coverage, and a generous paid time off program to ensure you have the support
and flexibility you need both professionally and personally.
About Orbital:
Powered by People, Driven by Solutions
Since 1969, Orbital has been specializing in project development, project
execution and asset management for the heavy industrial sectors and utilities.
Our regional offices, hands-on mentality, and world-wide integrated teams
provide an ability to leverage subject matter experts and industry
best-practices wherever a project may lie geographically. Our focus steadfastly
remains on finding and delivering the best solution, regardless of where that
team sits across our organization. At Orbital, our power is our people.
Equal Opportunity Statement:
We are an equal opportunity employer and value diversity at our company. We do
not discriminate on the basis of race, religion, color, national origin, gender,
sexual orientation, age, marital status, veteran status, or disability status.