Executive Assistant

About The Role:

The Executive Assistant at VetClaims.ai will provide high-level administrative and operational support to the executive leadership team. This role is fully remote and requires exceptional organizational skills, professionalism, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant will handle daily scheduling, communication management, meeting coordination, documentation preparation, and various administrative projects that support efficient executive operations. This position is fully in-office and plays a key role in ensuring seamless workflow and communication throughout the organization.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate daily activities to optimize time and workflow

• Serve as the primary liaison for internal and external communications on behalf of leadership

• Prepare meeting agendas, summaries, reports, presentations, and necessary documentation

• Maintain organized filing systems, handle confidential information, and ensure secure document management

• Coordinate travel arrangements, itineraries, and logistics for leadership

• Assist with planning and coordinating company events, presentations, and special projects

• Track deadlines, follow-up items, and action items to ensure timely completion

• Support cross-departmental communication and serve as a point of contact for staff requiring executive access

• Perform general office management tasks and assist with day-to-day administrative needs

• Uphold a high level of professionalism, confidentiality, and discretion in all interactions

Qualifications

• 3+ years of proven experience as an Executive Assistant, Administrative Assistant, or similar role

• Strong communication skills, both written and verbal

• Excellent organizational abilities with a high attention to detail

• Ability to multitask, prioritize, and adapt quickly to changing demands

• Proficiency with Google Workspace (Gmail, Calendar, Sheets, Slides, Docs) or similar tools

• Professional demeanor and strong interpersonal skills

• Ability to work independently while supporting team goals

Benefits

• $75 - 90,000  annually

• Medical, Dental, Vision

• 401k