Position: Administrative and Accounts Assistant
Position: Executive Assistant
Location: Barbados Based/ Caribbean Hybrid/Fully Remote Capable / Flexible
Comittment: Part-Time (Minimum 1 day per week)
Position Overview
We are seeking a highly organized, detail-oriented Executive Assistant to manage daily operations, client communications, financial tracking, and corporate compliance across three entities.
The candidate will be responsible for maintaining structured workflows, executing social media scheduling, managing client intake, and driving administrative and regulatory filings to completion.
Key Responsibilities
- Social Media Management: Create and schedule 2 posts per week and publish daily Instagram stories.
- Repurpose content from LinkedIn for Instagram.
- Inquiry & Waiting List Management: Monitor incoming email inquiries and issue details regarding waiting list registration.
- Maintain the waiting list, contact prospective clients and perform follow-ups for payments.
- Respond to all email inquiries coming via Instagram.
- Provide prospective clients with document requirements checklists based on their client profile and complete application/intake forms where necessary.
- Organize valuation reports with respective banking institutions.
- Corporate Compliance (CAIPO): Prepare, file, and track annual returns through CAIPO to final completion for all entities.
- Payment Administration: Generate and issue credit card payment links for puppy purchases, deposits, and appointments.
- Financial Record-Keeping: Log and track financial transactions received via email from clients.
- KYC & Invoicing: Complete KYC (Know Your Customer) forms, maintain organized compliance folders on Google Drive, and issue invoices upon completion.
- Regulatory & Banking Correspondence: Submit official emails to the Central Bank for foreign incorporation acknowledgments and process loan approval documentation through mortgage companies.
- General Support: Perform additional administrative tasks across all three companies as assigned.
Qualifications & Requirements
- Knowledge: Strong knowledge of Barbados Tax Laws and Filing Requirements
- Commitment: Available for a minimum of 1 dedicated day per week (with ability to handle daily story postings and urgent client communications).
- Administrative & Financial Experience: Strong record-keeping capabilities, experience with payment link generation, invoice processing, and KYC documentation.
- Social Media Skills: Proficiency in managing Instagram content calendars, story scheduling, and cross-platform content adaptation.
- Compliance Familiarity: Prior experience or familiarity with corporate filings (CAIPO), banking coordination, and Central Bank submissions.
- Key Traits: High attention to detail, proactive follow-up capability, and strong written communication skills.
How to Apply
Please submit your CV and a summary of relevant experience to .
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