I need an executive assistant with operations experience who is already comfortable using common technology platforms and is particularly strong in GoHighLevel, Google Sheets, and Looker Studio. You should be self-motivated, reliable, and looking for a long-term, consistent role with potential for growth over time. This is a full-time position for someone who is based internationally and can work Monday-Friday, 4 a.m.- 1 p.m. Mountain Time.
I'm an author, former estate planning attorney, and software founder running several brands: a cloud-based estate planning software platform and a drafting program for estate planning solo attorneys. I'm looking for a true right-hand, specifically someone who can build and maintain the systems, write the emails, keep track of many moving pieces, independently identify problems and implement solutions, and keep me organized. If you love being the person who makes everything run, this is your seat.
This is a long-term, full-time contract with room to grow as the business grows.
DETAILS
Full-time contract, 40 hrs/week
$8-$12/hr upon joining, depending on experience, with performance-based raises
Long-term role
Responsibilities
WHAT YOU'LL DO
Tech Operations (your #1 priority)
Build GoHighLevel workflows, funnels, pipelines, and automations from scratch, not just edit existing ones
Connect and troubleshoot integrations across Zapier, Stripe, Keap/Infusionsoft, ClickUp, Google Sheets, and more
Maintain landing pages, forms, and custom-code blocks inside GHL
Spot broken automations before they become a problem
MARKETING & CONTENT
Draft and build email campaigns, sequences, and newsletters
Update landing pages and sales pages
Schedule and support social content
CLIENT SUPPORT & PROJECT MANAGEMENT
Respond to customer and client inquiries professionally and warmly
Manage projects and deadlines
Coordinate with team members and vendors
EXECUTIVE SUPPORT
Manage my inbox and calendar
Handle scheduling, reminders, and general admin
Qualifications
MUST-HAVES
2+ years of hands-on GoHighLevel experience, including building workflows and funnels from scratch (portfolio required)
Working experience with Zapier and Stripe
Excellent written English; you'll write emails that go to attorneys
Available during full U.S. Mountain Time hours of 4 a.m.- 1 p.m., Monday-Friday
Reliable internet and a quiet workspace
Proactive: you flag problems and suggest solutions without waiting to be asked
NICE-TO-HAVES
Claude experience
Keap/Infusionsoft experience
Basic HTML/CSS
Experience supporting coaches, authors, or legal/professional services businesses
Copywriting or email marketing background
Compensation
$8 - $12 hourly
About Legacy Architects
We were founded by Bonnie Faucett, a former estate planning attorney who built her in-person and virtual firm to consistently earn $80K a month without missing time with her family. She built the software she couldn't find, and now hundreds of estate planning attorneys run their firms on her software.
You'll be representing two things:
Legacy Architects — the only cloud-based software where estate planning attorneys and their clients can securely collaborate throughout every phase of the estate planning journey in a beautiful master vault, start to finish—without ever managing client information in Word, Excel, or email threads again.
The $50K Solo — our flagship implementation program built on the software, plus done-for-you drafting and a complete resource library.
The promise to Legacy Architects lawyers: go from roller-coaster months and nights-and-weekends client work to consistent $50K+ months — without hiring more staff, adding more hours, or sacrificing cash flow.
2+ years hands-on GoHighLevel experience building workflows and funnels from scratch, working experience with Zapier and Stripe, excellent written English, available 4am-1pm Mountain Time Monday-Friday, reliable internet and quiet workspace.
Key Responsibilities
- building workflows
- managing inbox
- coordinating projects
Skills & Tools
GoHighLevel, Google Sheets, Looker Studio, Zapier, Stripe, Keap/Infusionsoft, ClickUp, Claude, HTML, CSS
Job Details
- Category: Administrative & Clerical Support
- Seniority: Entry Level
- Commitment: Full Time, Contract
- Workplace: Remote — United States
- Salary: USD 16,640 – 24,960 / year
- Languages: English
About Legacy Architects
A software company providing cloud-based estate planning tools and implementation programs for attorneys. — Industry: Information Technology