About The Role
The role is the operational backbone for one or more senior executives at a well-funded technology company, owning calendars, communications, travel, and cross-functional coordination so leadership can focus on strategy and execution.
This is a fully remote role supporting teams distributed across time zones. The right hire anticipates needs before they're voiced, keeps fast-moving schedules on track, and becomes a trusted partner to executives navigating a high-growth environment.
Key Responsibilities
Manage complex calendars and competing priorities across multiple time zones, protecting focus time and resolving conflicts proactively
Coordinate travel, expenses, and reimbursements end-to-end using tools like Expensify, TripActions, or Navan
Draft, triage, and manage correspondence on behalf of executives, handling confidential information with discretion
Prepare meeting agendas, take notes, and drive follow-up on action items across Slack, Notion, and Google Workspace
Plan and execute offsites, all-hands, board meetings, and team events, including logistics, budgets, and vendor coordination
Track and follow up on cross-functional initiatives, keeping stakeholders aligned and commitments on schedule
Build and improve administrative processes, documentation, and workflows as the company scales
What We Are Looking For
3-6 years of executive assistant or office management experience, ideally supporting C-level leaders at a startup or technology company
Expert-level proficiency with Google Workspace, Slack, Zoom, and scheduling tools such as Calendly or Reclaim
Proven ability to manage confidential information with judgment and discretion
Exceptional written communication and a high bar for attention to detail
Track record of juggling multiple executives and priorities in a fast-paced, remote-first environment
Bachelor's degree or equivalent practical experience
Bonus: experience supporting a distributed or remote team, familiarity with Notion or Asana, or prior experience in people ops or workplace coordination