Overview
Executive Administrative Assistant
JOB LOCATION: REMOTE position supporting Hanscom AFB, MA
SALARY RANGE: $100,000 - 110,000 annually*
*depending on experience, certifications, and qualifications
JOB STATUS: Full-time; salaried
CLEARANCE: Secret clearance required
Astrion has an exciting opportunity for an Executive Administrative Assistant providing support to the Command, Control, Communications (C3C)/Kessel Run Division, which has working offices at both Hanscom AFB, MA and Langley AFB, VA.
Kessel Run is an Air Force Division that architects and acquires the means to connect weapon systems with warfighters and decision makers to enable the warfighter to win against the pacing challenge in an era of great power competition.
This is a full time position supporting Kessel Run offices at Hanscom AFB, MA, so preferred candidate would need to support the EST office hours.
REQUIRED QUALIFICATIONS:
Citizenship: Must be a US citizen
Clearance: Must have an Active Secret Clearance
PREFERRED QUALIFICATIONS / SKILLS
Preferred Qualifications
Education: Bachelor’s Degree in a related field in the respective technical/professional discipline being performed
Years of experience: 3+ years of experience with speicifc experience in a DoD setting
Technical Skills
- Defense Travel System (DTS) experience
- Microsoft Outlook calendar management and scheduling
- SharePoint administration and document management
- Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
- Meeting coordination, action item tracking, and executive-level administrative support
- Experience supporting DoD program office operations
- Experience with awards and decorations
Interpersonal Skills
- Self-starter with the ability to work independently
- Strong organizational and time management skills
- Ability to prioritize competing requirements in a fast-paced environment
- Strong written and verbal communication skills
- Ability to interact professionally with senior military officers, government civilians, and contractor personnel
- Attention to detail and ability to manage sensitive information
Responsibilities: In this Advisory and Assistance Services (A&AS) role, you will provide expert level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle and support all administrative functions of the C3C/KR WingC2 Branch. As a member of the administrative team, you will collaborate closely with the WingC2 Chief of Staff and Leadership to deliver exceptional service and support to the Branch.
Duties include, but not limited to:
- Provide administrative and operational support to government leadership and acquisition program teams.
- Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
- Track and monitor action items, taskings, suspense dates, and program deliverables.
- Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
- Assist with Awards and Decorations for the branch.
- Branch SharePoint site content manager
- Onboarding/offboarding of personnel
- Tracking of Branch training requirements
- Coordination for Military Evaluations
- Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
- Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
- Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
- Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
- Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
- Maintain program files, records, and document repositories in accordance with organizational procedures.
- Assist with workflow management, office operations, and process improvement initiatives.
- Coordinate, analyze, distribute, and track organizational taskings and responses.
- Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
- Respond to routine inquiries, answer inquiries (email and MS Teams Chat), and provide administrative customer support.
- Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.
#CJ
#LI-ST1
US citizenship, active Secret clearance, 3+ years DoD experience preferred, DTS, Microsoft Outlook, SharePoint, Microsoft Office Suite, strong organizational and communication skills.
Key Responsibilities
- providing administrative support
- managing calendars
- coordinating meetings
Skills & Tools
Defense Travel System (DTS), Microsoft Outlook, SharePoint, Microsoft Office Suite, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams
Job Details
- Category: Administrative & Clerical Support
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — United States
- Salary: USD 100,000 – 110,000 / year
- Languages: English
About Astrion
A professional services company providing advisory and assistance services to Department of Defense programs. — Industry: Information Technology