About TeamOut
TeamOut helps companies bring people together better. We source, plan, and run corporate events: offsites and retreats, leadership summits, conferences, sales kickoffs, training programs, day events, and brand activations. Offsites and retreats are our bread and butter, and the range keeps growing.
Our clients include Netflix, Kayak, Brex, PwC, and Accenture. We've processed over $80M in event spend, and we're backed by Y Combinator and industry-leading investors.
We're not a software company that happens to sell events. Our team comes from inside this industry: hotels, venues, hospitality, production. Technology makes us faster, but expertise leads.
✨ The Role
We're looking for an Event Planner to own the planning and coordination of corporate events for our remote-planning clients. In practice, this side of the business is mostly team offsites and retreats, so you'll get deep, repeated reps on that format.
This role is the client's expert guide from the moment their contract is signed through post-event wrap-up. You'll research and vet vendors, build and own the run-of-show, guide clients through catering and BEO decisions, coordinate transportation, and run attendee registration, all remotely.
You'll manage multiple events simultaneously, each at a different stage, with volume climbing during our high season. You will not travel for these events.
What You'll Own
Most of our clients get one shot a year at having their whole team in the same place. You're the person who decides what that week actually feels like. The logistics are the craft, not the job description.
Shape the experience
• Design the arc of the event. The run-of-show you build decides when people arrive, when they eat, when they work, and when they're set loose. That's the difference between a schedule and an experience people talk about for months.
• Find the moments that land: the restaurant that seats 40 without feeling like a banquet hall, the activity that gets engineers and sales actually talking to each other, the free afternoon in the right place at the right time.
• Curate vendors from TeamOut's network and beyond, then make the call on who is genuinely good. Your taste is part of what the client is paying for.
Get the client to a great decision
• Guide them through food and beverage: menu options, minimums, and what the agenda can realistically support. Then review the BEO together so nothing surprises anyone.
• Request and compare quotes, support negotiation, and facilitate bookings (the client signs and pays)
• Tell them when the plan won't work. You've seen more of these than they have, and that's the whole reason they hired us.
Make sure none of it breaks
• Own the run-of-show as the single source of truth for the plan
• Walk clients through attendee registration and RSVP, then build the attendee website once content is final
• Coordinate ground transportation
• Track vendor costs against the client's budget and flag risk early, before it becomes a conversation
• Use the TeamOut platform to support successful event organization and management
• Schedule and run the pre-con handoff with the hotel and client before the event goes live
• Close out cleanly: post-event feedback collection and reporting
️ Your First 90 Days
We'd rather tell you what the ramp looks like than let you guess.
First 30 days.
Onboarding and shadowing. You'll sit in on client kickoff calls, learn how a signed deal gets handed to planning, and get fluent in our templates and tooling. You'll take your first event alongside an experienced planner.
By 60 days.
Running your own events end to end. You lead the kickoff call, own the run-of-show, and manage your own vendor conversations.
By 90 days.
Carrying a full slate independently, and we sit down for a real conversation about how it's going on both sides.
What We're Looking For
Required
• Bachelor's degree
• 3+ years planning corporate events: offsites, retreats, conferences, or comparable multi-day programs
• Experience coordinating vendors and multiple stakeholders on the same timeline
• Fluent written and spoken English
• Comfort working independently and remotely, with real ownership of your accounts
• Availability during US business hours
What makes someone great here
• Excellence in written and verbal communication. T
his is at the top of the list on purpose. You are the calm, clear voice in a client's inbox and on their calls. You write documents senior stakeholders actually read, structured so the answer is easy to find and never longer than it needs to be. A good chunk of this job is making an anxious client feel handled.
• Ownership that extends past your own inbox.
The client who has gone quiet on the rooming list is your problem, not theirs. You chase it, and you carry the outcome to the end including the parts nobody assigned you. "That's not my job" isn't a phrase we use here.
• Efficiency at volume.
You can hold numerous events at different stages without quality slipping on any of them, which mostly comes down to knowing what to touch first.
• Initiative, and the persistence to finish
. You move before you're asked, and you stay on something until it's actually resolved rather than escalating it and moving on.
• High standards you apply to yourself first.
You're not satisfied by "the client didn't complain."
• Exceptional organizational skills and attention to detail.
The details you catch are the ones the client never has to think about.
• Strong analytical and problem-solving skills.
Quotes, budgets, headcounts, and vendor comparisons need someone who reads the numbers rather than just filing them.
• A calm temperament.
Things go sideways, and the planners who thrive are the ones clients feel steadier around.
• Appetite for the work.
You take on the unfamiliar project without being talked into it, and you'd rather solve the hard version than hand it off.
• A read on the whole business, not just your events.
You understand where TeamOut is constrained and you factor that in rather than optimizing only for your own slate.
• Integrity, professionalism, and confidentiality.
You'll see client budgets, org charts, headcount changes, and plans that aren't public yet.
• Interest in where event technology is going,
and comfort in a fast-paced startup where the tooling and the process are still being built.
Nice to have
• Hospitality, hotel, venue, or concierge background
• Experience with distributed or remote-first companies
Where This Can Lead
Our event planning team is growing, and we'd rather grow people than keep replacing them.
Planners who want to move toward onsite production can build that path here: shadowing onsite programs, then producing them, which is the more senior end of our team. Separately, as the team expands there may be an opportunity for this engagement to become a full-time role. Neither is guaranteed, and both depend on performance and how demand develops, but they're real paths and people here are on them.
Compensation & Benefits
• This a 1099 Contract role. Compensation includes a per-event retainer. We'll walk you through the full structure on our first call.
• Work remotely, year-round
• ⛷️ An annual team offsite in an inspiring location
Equal Opportunity
TeamOut is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all contractors and applicants.