About brighthush
brighthush is a trailblazing, data‑driven agency that is redefining how brands connect with audiences across television and social media. With a culture that blends Amazon‑style operational rigor with SpaceX‑level ambition, we deliver high‑impact video campaigns for leading fashion, beauty, and lifestyle brands every week. Our 160‑person global team thrives in a fast‑paced environment, operating from a 50,000‑sq. ft. DTLA studio hub and remote offices around the world. As we prepare to 10× our influence in 2025, we’re looking for a Virtual Executive Assistant who can keep our engines humming and our teams moving at the speed of innovation.
Why This Role Matters
Every great organization relies on a backbone of organization, precision, and adaptability. As the Virtual Executive Assistant at brighthush, you will be the right hand to our founders, executives, and department leads. Your work will streamline communication, manage priorities, and ensure that no detail slips through the cracks. Your mission: keep the team moving fast, stay two steps ahead, and make the impossible look effortless.
Key Responsibilities
1. Executive & Administrative Support
- Manage complex calendars, schedule high‑impact meetings, and coordinate travel across multiple time zones.
- Prepare concise meeting agendas, minutes, and follow‑up action items for internal and client‑facing sessions.
- Handle confidential information with the utmost discretion and professionalism.
2. Project & Task Management
- Track deliverables, deadlines, and progress across creative, production, and leadership teams using tools such as Google Workspace, Notion, Slack, and ClickUp.
- Facilitate cross‑functional coordination, ensuring that project milestones are met on time and within scope.
- Maintain organized records and documentation in shared systems, creating a single source of truth for all stakeholders.
3. Communication & Coordination
- Serve as the key liaison between team members, clients, and external partners, ensuring clear and timely communication.
- Draft and manage internal communications, newsletters, and executive correspondence.
- Follow up on pending items, enforce accountability, and guarantee on‑time execution of tasks.
4. Operational Support
- Assist with onboarding new hires, updating SOPs, and ensuring a smooth integration into the brighthush culture.
- Help organize events, team meetings, and remote sessions, handling logistics from start to finish.
- Conduct light research, data entry, and reporting tasks to support business operations and decision‑making.
5. Optimization & Problem‑Solving
- Identify inefficiencies in workflows and propose smarter, more scalable solutions.
- Anticipate team needs before they arise, always thinking two steps ahead.
- Bring creative solutions that make operations smoother and more efficient, driving continuous improvement.
Who You Are
Organized & Proactive
You thrive on structure, love lists, and get things done with precision. You catch details others miss and keep the ship steady in turbulent waters.
Tech‑Savvy
Proficient in Google Workspace, Slack, ClickUp, and similar project management tools. You’re comfortable learning new tools quickly and adapting to evolving digital workflows.
Communicative & Professional
Excellent written and verbal communication skills in English. You handle internal and client‑facing correspondence with confidence and clarity.
Reliable & Confidential
You handle sensitive information with complete discretion and thrive in fast‑paced, high‑trust environments.
Adaptive & Fast‑Paced
Comfortable working with global teams across multiple time zones. You can multitask, prioritize, and maintain quality under pressure.
Essential Qualifications
- 3+ years of experience in executive support, operations, or project coordination.
- Strong organizational skills with a proven track record of managing complex calendars and projects.
- Proficiency in Google Workspace, Slack, ClickUp, Notion, and other collaboration tools.
- Excellent written and verbal communication skills in English.
- High level of discretion and professionalism in handling confidential information.
Preferred Qualifications
- Experience in a fast‑paced agency or tech environment.
- Knowledge of video advertising, social media marketing, or creative production workflows.
- Familiarity with project management methodologies such as Agile or Lean.
- Experience with data analysis and reporting tools.
Skills & Competencies
- Time‑management mastery and the ability to juggle multiple priorities.
- Strong problem‑solving skills and a proactive mindset.
- Excellent interpersonal skills and the ability to build rapport with stakeholders at all levels.
- Adaptability to changing priorities and a willingness to take on new challenges.
- Attention to detail and a commitment to delivering high‑quality work.
Career Growth & Learning Opportunities
At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a Virtual Executive Assistant, you will have the opportunity to grow into roles such as Operations Manager, Project Manager, or Executive Support Lead. You’ll gain exposure to strategic decision‑making, cross‑functional collaboration, and the chance to shape the future of our agency.
Work Environment & Culture
brighthush is a vibrant, inclusive, and collaborative environment where ideas are celebrated and experimentation is encouraged. We value transparency, continuous learning, and a growth mindset. Our culture is built on:
- Fast‑paced execution and a data‑driven approach to decision‑making.
- Openness to feedback and a commitment to personal and professional development.
- Celebration of wins, both big and small, and a focus on learning from every iteration.
- Global exposure, with opportunities to work directly with founders, executives, and clients across the U.S. and international markets.
Compensation, Perks & Benefits
While specific figures are tailored to experience and role, we offer a competitive salary package, performance‑based bonuses, and a comprehensive benefits program. Additional perks include:
- Flexible work arrangements, including remote and hybrid options.
- Health, dental, and vision insurance.
- Generous paid time off and a company‑wide holiday schedule.
- Professional development budget and access to industry conferences.
- Team‑building events, wellness programs, and a supportive work environment.
Ready to Join brighthush?
If you’re a proactive, tech‑savvy, and detail‑oriented professional who thrives in a fast‑paced, data‑driven agency, we want to hear from you. Bring your organizational expertise, communication skills, and creative problem‑solving to brighthush and help us scale our impact to new heights.
Apply today and become an integral part of a team that is reshaping the future of video advertising.
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