About nexahire
nexahire is a fast‑growing leader in the logistics and supply‑chain technology sector, delivering innovative solutions that streamline operations for businesses across North America. Our mission is to empower organizations with real‑time data visibility, intelligent automation, and a culture that champions continuous improvement. With a commitment to employee growth, cutting‑edge technology, and community impact, nexahire has earned a reputation for excellence, reliability, and a workplace where every voice matters.
Why This Role Matters
In today’s data‑driven environment, accurate and timely information is the lifeblood of operational success. As a Data Entry Clerk, Administrative Assistant, and Payroll Coordinator at nexahire, you will be the critical link that ensures financial records, inventory receipts, and payroll data are entered flawlessly, reconciled promptly, and reported with precision. Your work will directly support the finance, operations, and human‑resources teams, enabling them to make informed decisions that keep our clients moving forward.
Role Overview
This full‑time, hybrid position offers a flexible schedule within a 6 AM – 6 PM window, allowing you to balance office collaboration with remote productivity. You will be responsible for processing inbound receiving data, maintaining payroll accuracy, and providing essential clerical support. The role is ideal for a detail‑oriented professional who thrives on routine, enjoys problem‑solving, and possesses a strong command of 10‑key data entry.
Key Responsibilities
- Data Entry & Validation: Accurately input receiving data, sales program details, and event information into nexahire’s centralized database using a 10‑key keypad.
- Ticket Reconciliation: Match physical receipt tickets against electronic records, identify discrepancies, and resolve missing or duplicate entries.
- Payroll Support: Input, verify, and update producer payroll data, ensuring compliance with internal policies and external regulations.
- Report Analysis: Generate and review daily and weekly reports to pinpoint gaps, missing tickets, or anomalies, and communicate findings to the appropriate stakeholders.
- Document Management: Organize electronic tickets and related files into designated folders, maintaining a logical and searchable filing system.
- Clerical Assistance: Provide general administrative support, including answering inquiries, scheduling meetings, and preparing correspondence.
- Communication & Issue Resolution: Serve as a point of contact for internal teams, clarifying data‑related questions and escalating issues when necessary.
- Training & Continuous Improvement: Participate in on‑the‑job training, share best practices, and suggest process enhancements to increase efficiency.
Essential Qualifications
- High school diploma or equivalent (GED accepted).
- Minimum of 1 year of professional experience performing data entry of numbers using a 10‑key keypad.
- Demonstrated ability to maintain a high degree of accuracy while handling large volumes of information.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with web browsers such as Internet Explorer or its modern equivalents.
- Strong verbal communication skills, with the ability to explain issues clearly and courteously.
- Excellent listening skills and a professional, positive attitude.
- Ability to work independently from a home office equipped with at least one external monitor (equipment not provided).
Preferred Qualifications
- Experience with payroll software or HR information systems.
- Previous exposure to logistics, supply‑chain, or inventory management environments.
- Certification in office administration or data management (e.g., Certified Administrative Professional).
- Familiarity with database tools or ERP platforms such as SAP, Oracle, or Microsoft Dynamics.
- Demonstrated track record of process improvement initiatives.
Core Skills & Competencies
- 10‑Key Mastery: Ability to type at least 70 WPM with a 10‑key keypad while maintaining error rates below 1%.
- Analytical Thinking: Skill in reviewing reports, spotting trends, and identifying data gaps.
- Organizational Excellence: Strong ability to prioritize tasks, manage time effectively, and meet tight deadlines.
- Interpersonal Communication: Clear, concise, and courteous communication with team members, managers, and external partners.
- Tech Savvy: Comfortable navigating multiple software applications simultaneously and troubleshooting minor technical issues.
- Adaptability: Flexibility to shift between office and remote work environments while maintaining productivity.
Career Development & Learning Opportunities
nexahire invests heavily in the professional growth of its employees. In this role, you will have access to:
- Structured onboarding and mentorship programs that pair you with seasoned data and payroll specialists.
- Online learning platforms offering courses in advanced Excel, data analytics, payroll compliance, and office technology.
- Quarterly workshops focused on process optimization, lean methodologies, and continuous improvement.
- Clear career pathways that can lead to senior administrative, payroll analyst, or operations coordinator positions.
- Opportunities to cross‑train with other departments, expanding your skill set and visibility across the organization.
Work Environment & Culture at nexahire
Our hybrid model blends the collaborative energy of a modern office with the flexibility of remote work. Whether you’re at our Arden Hills, MN headquarters or your home office, you’ll experience:
- A supportive team that values transparency, respect, and open dialogue.
- Regular virtual “coffee chats” and in‑person gatherings to foster community.
- Ergonomic workstations equipped with dual monitors, a keyboard, and a mouse for office‑based staff.
- Guidelines and stipends for remote‑work setup, ensuring you have the tools needed for success.
- A culture that celebrates diversity, inclusion, and the unique perspectives each employee brings.
Compensation, Perks & Benefits
nexahire offers a competitive hourly wage ranging from $22 – $26, commensurate with experience and performance. In addition to base pay, you’ll enjoy a comprehensive benefits package that includes:
- Medical, dental, and vision insurance plans with employer contributions.
- Life insurance coverage and optional accidental death & dismemberment (AD&D) plans.
- 401(k) retirement savings plan with generous company matching.
- Paid time off (PTO) that accrues based on tenure, plus paid holidays.
- Flexible scheduling that accommodates personal commitments and work‑life balance.
- Employee assistance programs (EAP) for mental health, financial counseling, and wellness resources.
- Opportunities for performance‑based bonuses and salary reviews.
How to Apply
If you are ready to bring precision, reliability, and a proactive mindset to nexahire, we encourage you to submit your application today. Click the link below to begin the process, and be prepared to share your resume, a brief cover letter highlighting your data‑entry achievements, and any relevant certifications.
Join nexahire and Make an Impact
At nexahire, every data point you enter, every ticket you reconcile, and every payroll entry you verify contributes to the seamless flow of goods and services that keep our customers moving forward. Your dedication to accuracy and your commitment to excellence will be recognized, rewarded, and celebrated. Take the next step in your career—apply now and become an integral part of a forward‑thinking organization that values your talent and invests in your future.
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