Provide support to the Developer Services Department for Regional developer
start-up communities, to include but not limited to New Mexico, Michigan, Ohio,
Texas and Idaho. Includes the monitoring of internal sites and platforms,
updating various spreadsheets, attending developer meetings, taking meeting
notes, gathering/saving/processing documents, and managing start-up paperwork.
This is a fully remote position; however, employment is limited to AAM-approved
geographic locations based on business and employment requirements.
Position Summary:
Provide support to the Developer Services Department for Regional developer
start-up communities, to include but not limited to New Mexico, Michigan, Ohio,
Texas and Idaho. Includes the monitoring of internal sites and platforms,
updating various spreadsheets, attending developer meetings, taking meeting
notes, gathering/saving/processing documents, and managing start-up paperwork.
Position Responsibilities:
Update and monitor SharePoint (Intranet) site to include following up with
clients regarding timing on new communities, receipt of documentation, etc.
Coordinate with Developer Services team members to ensure all items are
received for basic start-up of a community.
Ensure all documents are moved from BD folder to community folder once entity
is set up in VMS.
Update developer/builder spreadsheets regularly as well as other
miscellaneous tracking sheets as directed.
Prepare Board and Design Review Committee resolutions and obtain required
signatures.
Perform administrative tasks including downloading and saving files, sending
items through Executive Directives, updating MAT, etc.
Coordinate startup of new communities to include obtaining EIN, preparing W9
and ensuring receipt of address list.
Update existing W-9 forms as needed.
Prepare transition books for managers as requested.
Attend developer meetings, both in person and remotely, and take meeting
notes.
Audit files and update templates as required to ensure compliance with
state/federal statutes.
Coordinate sending and receiving of information to and from clients including
sending documents via DocuSign.
Order lunches for developer meetings, training, etc.
Manage the Billing and Closing Instructions dashboards.
Enter metadata into VMS for new communities to include adding CC&R references
of declarant control and entering/updating the number of lots/units as
required.
Complete Insurance Quote Request form for start-up communities.
Perform administrative tasks for start-up communities including draft
landscape RFPs, obtaining quotes, and improve various bidding forms. To
include acquire and track receipt of community plans, maps and documents
required for new budgets.
Complete Boardvue start-up task spreadsheet and enter Boardvue start-up
tasks.
Provide support to all members of the Developer Services Department as
directed.
Perform other related duties as assigned.
Desired Knowledge, Skills, and Abilities:
Excellent interpersonal skills: outgoing and communicative, socially
oriented, posed, effective in groups, articulate, persuasive in expression,
strong public speaker.
Self-direction. Capacity to set personal priorities, follow-up and report as
required.
Time Management: the ability to organize, track and manage multiple
priorities and meet deadlines.
Experience working with Developer Communities and/or other entities that
involved knowledge and enforcement of Governing Documents.
Ability to prepare and process large amounts of administrative items with
strong attention to detail and timely follow-up.
Ability to function efficiently and independently in a fast-paced, demanding
environment.
Professional written and verbal communication skills.
Ability to work collaboratively and cooperatively within the department as
well as with other departments and clients.
Physical Demands & Work Environment
Utilizing a computer in an office setting, utilizing personal vehicle for
travel involved and able to walk or move around properties as necessary.
Ability to lift up to 25 pounds.