About talentnexus
Welcome to talentnexus, a forward‑thinking leader in commercial marketing solutions that thrives on data integrity, operational excellence, and a culture of continuous improvement. Our mission is to empower businesses with accurate, timely financial information so they can focus on growth, innovation, and delivering exceptional value to their clients. At talentnexus, we believe that every data entry professional plays a pivotal role in maintaining the financial health of our organization and the partners we serve.
Position Overview
We are seeking a meticulous, tech‑savvy Accounting Data Entry Specialist to join our dynamic Accounting team in Batavia, OH. This role is essential for ensuring that invoices, purchase orders, credit memos, and other financial documents are captured accurately and efficiently into our internal database. Whether you work from our Batavia office or from the comfort of your home, you will be the first line of defense against data errors and a key contributor to our streamlined financial processes.
Why This Role Matters
In a fast‑paced commercial marketing environment, the accuracy of financial data directly impacts budgeting, forecasting, and client relationships. As an Accounting Data Entry Specialist, you will:
- Serve as the primary gatekeeper for incoming financial documents.
- Ensure that every invoice, statement, and purchase order is entered with precision.
- Facilitate timely vendor communication and dispute resolution.
- Support the broader Accounting team in maintaining clean, compliant records.
Key Responsibilities
- Document Processing: Open, sort, and scan all incoming mail, including invoices, statements, checks, and purchase orders.
- Data Entry: Input data into talentnexus’s proprietary database and AS400 system with a high degree of accuracy.
- Vendor Management: Review vendor statements, process credit and debit memos, and maintain detailed communication logs.
- Batch Management: Create and code invoice batches with ASI numbers, ensuring proper posting into the system.
- Pricing Analysis: Break down order pricing to verify accuracy and identify discrepancies.
- Customer Support: Respond to vendor inquiries regarding account balances, past‑due amounts, and transaction details.
- Record Keeping: Maintain organized, searchable records of all vendor interactions and document scans.
- Quality Assurance: Perform regular audits of entered data to catch and correct errors before they impact financial reporting.
Essential Qualifications
- High school diploma or equivalent; associate’s degree in Accounting, Finance, or related field preferred.
- Minimum of 1–2 years of data entry experience in an accounting or finance environment.
- Proficiency with Windows‑based PCs, Microsoft Office Suite (Excel, Word, Outlook), and data entry software.
- Experience with AS400 or similar legacy systems is highly desirable.
- Strong numerical aptitude: comfortable with addition, subtraction, multiplication, and division of various units of measure.
- Excellent written and verbal communication skills, with a professional tone and proper grammar.
- Demonstrated ability to follow detailed procedures and maintain compliance with internal controls.
- Strong organizational skills and the ability to manage multiple priorities in a fast‑paced environment.
- Reliable, self‑motivated, and able to work independently with minimal supervision.
Preferred Qualifications
- Prior experience in a commercial marketing or advertising agency setting.
- Knowledge of vendor management systems and invoice processing workflows.
- Familiarity with data validation tools and quality‑control processes.
- Experience using a 10‑key number pad and a fax machine or scanner.
- Understanding of basic accounting principles and financial statement components.
Skills & Competencies
- Attention to Detail: Ability to spot inconsistencies and correct errors before they propagate.
- Critical Thinking: Analyze data, identify patterns, and draw logical conclusions to improve processes.
- Adaptability: Thrive under shifting priorities and changing deadlines.
- Collaboration: Work effectively with colleagues across departments, including Finance, Procurement, and Vendor Relations.
- Problem‑Solving: Resolve discrepancies, reconcile accounts, and propose process improvements.
- Time Management: Prioritize tasks, meet daily targets, and maintain high throughput.
- Technical Proficiency: Comfortable learning new software tools and adapting to evolving technology.
Performance Expectations
Success in this role is measured by a combination of accuracy, speed, and collaboration. Key performance indicators include:
- Data entry accuracy rate of 99.5% or higher.
- Average processing time per invoice within established benchmarks.
- Vendor satisfaction scores based on timely responses and dispute resolution.
- Active participation in continuous improvement initiatives and training programs.
Career Growth & Learning Opportunities
At talentnexus, we invest in our people. As an Accounting Data Entry Specialist, you will have access to:
- Structured onboarding and mentorship programs.
- Cross‑functional training in Accounting, Procurement, and Vendor Management.
- Professional development courses in Excel, data analytics, and financial reporting.
- Clear career pathways to roles such as Accounts Payable Specialist, Financial Analyst, or Accounting Manager.
- Opportunities to lead process improvement projects and contribute to organizational efficiency.
Work Environment & Culture
Our Batavia office offers a modern, climate‑controlled workspace equipped with the latest technology. For those who prefer remote work, talentnexus provides a robust virtual collaboration platform, ensuring seamless communication and access to all necessary resources.
We pride ourselves on a culture that values integrity, teamwork, and innovation. Employees are encouraged to share ideas, challenge the status quo, and collaborate across departments to achieve shared goals.
Compensation & Benefits
We offer a competitive hourly rate of $16.00, with potential for overtime and performance bonuses. In addition to base pay, talentnexus provides a comprehensive benefits package that may include:
- Health, dental, and vision insurance.
- Retirement savings plan with company match.
- Paid time off and flexible scheduling options.
- Employee wellness programs and mental health resources.
- Professional development stipend and tuition reimbursement.
- Employee recognition and reward programs.
How to Apply
Ready to take the next step in your accounting career? Submit your resume and a brief cover letter highlighting your relevant experience and why you’re excited about this role at talentnexus. Applications can be submitted online through our careers portal or emailed directly to careers@talentnexus.com. For immediate inquiries, please call 513‑842‑8000 and reference Job #A21.
Closing Statement
At talentnexus, we believe that precision, dedication, and collaboration are the cornerstones of financial excellence. If you are a detail‑oriented professional who thrives in a fast‑paced environment and is eager to contribute to a forward‑thinking organization, we invite you to apply today. Join us and help shape the future of commercial marketing finance.
Apply for this job