Deputy Project Manager

Overview

The Deputy Project Manager is responsible for supporting the planning, execution, and coordination of assigned workstreams or tasks within a project. This role requires a proactive approach to tracking schedules, monitoring risks, and ensuring documentation accuracy while maintaining compliance with company policies and industry standards. The Deputy Project Manager contributes to effective vendor coordination, stakeholder communication, and continuous improvement of project processes. Employees in this role must adhere to all company safety procedures and operational protocols to ensure standards are met.

Responsibilities

Project Management & Execution

• Support project oversight and day-to-day coordination of assigned workstreams.
• Track schedules, deliverables, documentation, and task progress to ensure deadlines are met.
• Assist with budget tracking, forecasting, and preparation of project invoices.
• Maintain risk logs and escalate issues as appropriate.
• Support quality assurance by checking deliverables for completeness and compliance with project standards.

Team Collaboration & Communication

• Provide updates to project managers, senior leaders, and clients as directed.
• Coordinate with internal SMEs and external vendors for task execution.
• Participate in meetings, prepare reports, and document progress.
• Prepare meeting minutes, action item logs, and presentation materials for stakeholders.
• Collaborate with cross-functional teams to support overall project delivery.

Safety, Compliance & Regulatory Adherence

• Follow all company safety protocols, industry standards, and regulatory guidelines.
• Ensure project records, logs, and documentation are maintained in compliance with internal audit requirements.
• Support adherence to quality and safety protocols during project execution.
• Complete mandatory safety training and refreshers as required.

Specialized Project-Specific Tasks

• Assist in implementing new project management processes and tools.
• Learn and apply project planning fundamentals (budgeting, scheduling, risk management).
• Support vendor onboarding, task coordination, and contract administration activities as required.
• Help maintain change request logs and issue registers; escalate items as needed.

Other Duties as Assigned

• Perform additional project-related responsibilities in support of the PMO and project leadership.

 

Qualifications

Education

• Bachelor’s degree preferred.
• CAPM certification or equivalent project management coursework is helpful.

Experience

• 2–5 years of experience in coordination, analyst, or project support roles.
• Exposure to infrastructure, technology, or engineering projects is an asset.

Technical Skills

• Familiarity with project planning and tracking tools (e.g., MS Project, Smartsheet, or equivalent).
• Proficiency with MS Office Suite (Excel, PowerPoint, Word).
• Ability to prepare project reports, dashboards, and risk logs.

Certifications

• PMP or CAPM certification considered an asset.

Preferred Qualifications

• PMP certification in progress or interest in pursuing it.
• Experience coordinating client/vendor interactions.
• Familiarity with invoicing and budget-tracking processes.

Behavioral Skills:

• Organization & Reliability: Keeps tasks on track, meets deadlines, and ensures follow-through.
• Proactive Learning: Seeks feedback, asks questions, and develops knowledge of project management practices.
• Communication: Clearly and professionally shares updates with stakeholders.
• Collaboration: Works effectively with cross-functional teams and external vendors.

Physical Requirements:

• Primarily office-based, with the possibility of field visits depending on project needs.
• May involve collaboration across multiple sites, vendors, or client locations.
• Standard business hours with occasional overtime to meet project deadlines.

Benefits

We offer a Total Rewards plan designed with you and your family’s health and wellness in mind that includes: 

 

• Paid days off (i.e. vacation, sick days, bereavement leave) 
• Health and Dental plans 
• Retirement plans 
• Employee and Family Assistance Program (EFAP) 
• Employee referral program 

 

We welcome applicants from all backgrounds, regardless of race, color, religion, sex, veteran status, sexual orientation, gender identity, national origin, age, or disability or any other protected characteristics in accordance with applicable federal, state/provincial, and local laws. We're committed to creating a workplace where everyone feels valued and respected.  

 

We appreciate all responses and will acknowledge only those being considered for an interview. 

We respectfully request no calls or unsolicited resumes from Agencies.   

Requires 2–5 years in coordination, analyst, or project support roles; project planning tools and Microsoft Office proficiency. Bachelor's degree and CAPM/PMP certification are preferred or helpful.

Key Responsibilities

• tracking schedules
• coordinating vendors
• maintaining risk logs

Skills & Tools

Microsoft Project, Smartsheet, Microsoft Office Suite, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, PMO

Job Details

• Category: Project and Program Management
• Seniority: Entry Level
• Commitment: Full Time
• Workplace: Remote — United States
• Languages: English

Benefits

• Generous paid time off
• Retirement plan

About Quarterhill

A technology company providing solutions for transportation and infrastructure management. — Industry: Information Technology