I- TECHNICIANS FOR LOCATION/ASSET DATA CLEANUP
11.1 Required Knowledge and Technology
The contractor shall support BIE’s comprehensive location and asset data cleanup efforts, focused on correcting and reconciling records in Maximo, FBMS-S4HANA, and associated real property systems. This includes knowledge (or acquiring knowledge within 90 days of performance start) of:
• FBMS S4HANA Asset and Location modules
• IBM Maximo for Facility Asset Management
• BIA/BIE Real Property and Asset Management policies
Technicians must be proficient in Excel and able to engage with school facility managers, DFMC personnel, and BIE staff to obtain, verify, and correct asset information and work orders.
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11.2 Tasking, Duties, and Responsibilities
The contractor shall:
1. Generate and format Excel-based reports detailing real property assets for each school site, categorized by Site ID and Location Type, using data extracted from Maximo, FBMS-S4HANA, and other data management systems.
2. Coordinate with BIE and DFMC to:
o Review and validate building asset records and location hierarchies.
o Investigate discrepancies in facility data, including square footage, asset status, structure number, and GPS coordinates.
o Support completion of Discrepancy Worksheets, ABZON forms, DI-103 Reports of Survey, and Statements of Circumstance.
3. Validate Deferred Maintenance Work Orders (DMWOs), flagging duplicates, vague entries, and corrected work orders that need to be administratively closed, and support BIE’s effort to administratively cancel or correct DMWOs in Maximo.
4. Assist in removing outdated or demolished buildings from the asset record, in alignment with federal policy and documentation requirements (DI-103, DI-104, or BIA Form 4335).
5. Identify and support the addition of missing or "found" assets through the ABZON process, ensuring required documentation such as square footage, cost estimates, and ownership is provided.
11.3 Data Cleanup Deliverables
At the completion of each school site cleanup, the contractor shall provide a standardized deliverable packet containing:
1) Interior Facility Metrics:
• Gross Square Footage (GSF) and Net Square Footage (NSF) for each structure
• Count of rooms, doorways, and linear feet of hallways
• Detailed room-level breakdowns by building
2) Exterior Site Metrics:
• Total site area (within perimeter) with breakdowns by category, including:
o Facility footprint
o Lagoons
o Athletic areas (fields, courts, blacktops)
o Playgrounds
o Paved parking, roads, sidewalks, and walkways
o Grounds and miscellaneous structures
3) Real Property Reconciliation Reports:
• Completed ABZON Forms with supporting documentation for newly added assets
• DI-103 Reports of Survey and demolition documentation (where applicable)
• Discrepancy Worksheets signed by school administrators
• PDF excerpts from FCA reports validating structure presence or absence
• Summary of updated FBMS and Maximo records
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4)Administrative Data Update Log:
• Record of each correction submitted, categorized by type (status change, squarefootage, use code, duplicate removal, etc.)
• Final update confirmation with BIE approval and school sign-off
Salary Grade
Date Needed By
Exemption Type
Knowledge of FBMS S4HANA, IBM Maximo, and BIA/BIE policies; proficiency in Excel; ability to coordinate with facility managers and BIE staff; must be able to obtain required knowledge within 90 days.
Key Responsibilities
- cleaning asset data
- generating reports
- validating work orders
Skills & Tools
Maximo, FBMS-S4HANA, Microsoft Excel
Job Details
- Category: Information Technology
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — United States
- Languages: English
About STG Incorporated
A technology services company supporting data cleanup and asset management for federal agencies. — Industry: Information Technology