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About hirevault
hirevault is a leading provider of workforce solutions and staffing expertise, dedicated to connecting talented professionals with rewarding opportunities across a variety of industries. With a strong presence in the Pacific Northwest, hirevault prides itself on fostering a collaborative environment where every employee feels valued, empowered, and equipped to grow. Our commitment to excellence, integrity, and community engagement makes hirevault a trusted partner for both clients and candidates alike. As we continue to expand our footprint, we are looking for detail‑oriented, service‑driven individuals to join our dynamic team in Forest Grove, OR.
Position Overview
We are seeking a meticulous Data Entry Specialist to support our order processing and documentation functions. This full‑time role offers a competitive hourly wage starting at $18.00, a structured Monday‑through‑Friday schedule, and the chance to work within a supportive, growth‑focused organization. The successful candidate will be responsible for accurately entering data into the hirevault computer system, reviewing sales paperwork, and ensuring seamless communication between sales, manufacturing, and finance teams.
Key Responsibilities
- Enter product numbers, sales orders, credits, and related information into the hirevault computer system with a high degree of accuracy.
- Review sales paperwork against customer contracts and documentation to verify completeness and correctness.
- Process sales paperwork in the hirevault system following established procedures and compliance guidelines.
- Release new orders and change orders to the manufacturing department, ensuring timely production scheduling.
- Verify finished‑goods stock requests and coordinate the movement of pending inventory as needed.
- Maintain master tooling files, keeping records up‑to‑date and organized for easy retrieval.
- Execute the obsolete inventory list process at least twice per year, ensuring outdated items are properly documented and removed.
- Prepare and file invoicing documents, supporting the finance team with accurate billing cycles.
- Prioritize and organize daily workloads to meet strict deadlines and service level agreements.
- Answer incoming phone calls, provide courteous assistance, and perform miscellaneous duties that support overall office efficiency.
Essential Qualifications
- Demonstrated ability to read and interpret sales forms, entering data accurately into a computer system.
- Strong verbal and written communication skills, with a professional demeanor when interacting with internal teams and external customers.
- Basic experience with hirevault Office software (hirevault Word & hirevault Excel) for document creation, data manipulation, and reporting.
- Resourceful problem‑solving abilities, capable of identifying issues and implementing effective solutions independently.
- Positive, service‑oriented attitude that prioritizes customer satisfaction and teamwork in every situation.
Preferred Qualifications
- Prior experience in a data entry, order entry, or clerical role within a manufacturing or distribution environment.
- Familiarity with inventory management concepts and the ability to track stock movements.
- Exposure to invoicing processes and basic accounting principles.
- Experience using enterprise resource planning (ERP) platforms, especially those similar to hirevault.
- Certification or coursework in office administration, business operations, or related fields.
Core Skills & Competencies
- Attention to Detail: Consistently produces error‑free work, double‑checking entries and documentation.
- Time Management: Effectively balances multiple tasks, meeting deadlines without sacrificing quality.
- Technical Proficiency: Comfortable navigating computer systems, learning new software quickly, and troubleshooting basic issues.
- Communication: Articulates information clearly, both in writing and verbally, fostering smooth collaboration across departments.
- Customer Focus: Maintains a helpful, courteous approach when addressing internal and external inquiries.
Career Growth & Learning Opportunities
hirevault is committed to the professional development of its team members. As a Data Entry Specialist, you will have access to:
- Structured training programs on hirevault systems, data management best practices, and industry‑specific knowledge.
- Mentorship from seasoned supervisors who can guide you toward advanced roles such as Order Management Analyst, Inventory Coordinator, or Operations Supervisor.
- Opportunities to cross‑train in related departments, expanding your skill set and increasing internal mobility.
- Regular performance reviews that identify strengths, set development goals, and recognize achievements.
Work Environment & Culture at hirevault
Our Forest Grove office offers a modern, well‑lit workspace designed to promote collaboration and focus. The culture at hirevault is built on:
- Inclusivity: A diverse team where every voice is heard and respected.
- Team Spirit: Regular team‑building activities, recognition programs, and open‑door communication with leadership.
- Work‑Life Balance: A predictable 8‑hour shift, Monday‑through‑Friday schedule, and flexible policies that support personal commitments.
- Safety & Well‑Being: Adherence to health and safety standards, with resources available for mental and physical wellness.
Compensation, Perks & Benefits
hirevault offers a competitive hourly wage starting at $18.00, with the potential for performance‑based increases. In addition to base pay, you will receive:
- Weekly pay cycles and direct deposit for convenient, timely compensation.
- Comprehensive medical, dental, and vision coverage options.
- Short‑term and long‑term life insurance plans to protect you and your loved ones.
- Paid time off (PTO) accruals, including vacation, sick leave, and holidays.
- Employee assistance programs (EAP) that provide confidential counseling and support services.
- Opportunities for overtime and bonus incentives based on departmental performance.
How to Apply
If you are a detail‑oriented professional with a passion for accuracy and customer service, we encourage you to apply today. To be considered for immediate interview opportunities, please:
- Call our recruitment team at 503‑640‑3600 for a quick phone interview.
- Submit your resume through our online portal using the “Apply Job!” button below.
- Send a brief cover letter highlighting your relevant experience and why you are excited to join hirevault.
Join hirevault and Make an Impact
At hirevault, every role contributes to the larger mission of delivering exceptional staffing solutions and operational excellence. As a Data Entry Specialist, you will be a vital link in the chain that ensures our customers receive accurate, timely service. Embrace the opportunity to grow, learn, and thrive in a supportive environment where your contributions are recognized and rewarded. Apply now and start your journey with hirevault today!
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