Job Description
Our client is seeking a detail-oriented
Data Entry Specialist to support a short-term lease administration software implementation. This individual will be responsible for reviewing commercial real estate leases and related documentation, identifying key lease terms, and accurately entering the information into the client's internal lease administration system.
This position requires someone who is comfortable reviewing lengthy, detail-heavy documents and working through large amounts of information with a high degree of accuracy. The ideal candidate will have previous data entry experience and familiarity with commercial leases, real estate terminology, lease administration, or property management.
Responsibilities
Review and abstract information from commercial real estate leases, typically ranging from approximately 20–40 pages.
Accurately enter lease information directly into the client's new lease administration system.
Identify and capture key lease terms including:
Lease commencement and expiration dates
Base rent and rental terms
Rent escalation rates and scheduled increases
Renewal and extension options
Termination provisions and critical dates
Tenant and landlord information
Property and premises information
Review original leases, amendments, addendums, extensions, and other supporting documentation to determine the most current lease terms.
Follow the history of older or frequently amended leases to ensure information entered into the system reflects the current agreement.
Cross-check entered information against source documents to identify missing, inconsistent, or potentially inaccurate data.
Maintain a high level of accuracy and consistency while processing large volumes of detailed information.
Organize and manage multiple lease documents simultaneously while meeting project deadlines.
Enter text, dates, numerical values, and lease provisions into designated system fields.
Flag unclear, incomplete, or conflicting lease information for review rather than making assumptions.
Perform quality-control checks on completed entries to ensure information matches the underlying lease documentation.
Work independently in a fully remote environment while maintaining availability for questions and project communication during business hours.
Utilize Microsoft Word and Adobe Acrobat to review and navigate lease documentation.
Required Qualifications
2+ years of data entry, document processing, administrative, or similar experience.
Strong attention to detail and commitment to data accuracy.
Experience working with large amounts of information and detail-heavy documentation.
Ability to read lengthy documents and identify specific information efficiently.
Strong organizational and time-management skills.
Proficiency with Microsoft Word and Adobe Acrobat.
Comfortable learning and entering information into an internal software/database system.
Ability to work independently and manage repetitive, deadline-driven work in a remote environment.
Must be U.S. based.
Preferred Qualifications
Previous experience with commercial real estate leases, lease abstraction, lease administration, property management, or real estate documentation.
Familiarity with terminology such as commencement dates, expiration dates, rent escalations, renewal options, amendments, and lease extensions.
Previous experience supporting a data migration, system implementation, or database cleanup project.
Experience reviewing contracts or other lengthy legal/business documents.