Welcome to careerpulse – Pioneering Innovative Reentry Solutions
At careerpulse, we are dedicated to transforming the landscape of correctional and community reentry services through evidence‑based rehabilitation, cutting‑edge technology, and a deep commitment to public safety. Our mission is to deliver comprehensive, cost‑effective solutions that empower individuals, support government partners, and enhance outcomes across the nation. As a global leader in the field, careerpulse offers a dynamic, purpose‑driven environment where every employee contributes to meaningful change.
Why Choose careerpulse?
Joining careerpulse means becoming part of a diverse, inclusive workforce that values every voice and perspective. We believe that a thriving organization is built on three pillars of employee well‑being: physical, emotional, and financial health. Our competitive compensation, robust benefits package, and continuous learning opportunities ensure that you have the resources you need to excel both personally and professionally.
- Commitment to diversity, equity, and inclusion.
- Culture that inspires and motivates you to achieve extraordinary results.
- Comprehensive benefits that support your whole life.
Position Overview – Data Entry Coordinator
The Data Entry Coordinator plays a critical role in maintaining the integrity and accuracy of the Automated Reentry Management System (ARMS). This position serves as the primary point of contact for data quality, system troubleshooting, and reporting. You will work closely with program managers, accountants, and community‑based partners to ensure that all participant information is entered, verified, and reported in a timely and precise manner.
Key Responsibilities
- Enter and update participant profiles, verification records, and in‑custody authorizations within ARMS.
- Maintain the STOP (Secure Transfer of Offender Programs) database, ensuring data accuracy for internal and external stakeholders.
- Generate monthly invoices, service verification reports, and other required documentation for government agencies, careerpulse corporate leadership, and community partners.
- Research, identify, and reconcile data discrepancies, collaborating with program staff to resolve issues promptly.
- Produce and export data extracts for compliance reporting, performance analysis, and strategic planning.
- Provide exceptional customer service to internal teams and external agencies, addressing inquiries and offering guidance on data‑related processes.
- Assist with training new staff on data entry protocols, system navigation, and best practices.
- Perform additional duties as assigned, contributing to continuous improvement initiatives within the Reentry Services division.
Essential Qualifications
- High school diploma or equivalent; additional education or certifications in administration, data management, or related fields is a plus.
- Minimum of one (1) year of documented professional experience, preferably in data entry, administrative support, or a similar role.
- Demonstrated proficiency with Microsoft Office Suite, especially Excel, and familiarity with database management tools.
- Exceptional command of English language conventions, spelling, and grammar.
- Strong sense of maturity and discretion when handling sensitive or confidential information.
- Ability to interpret and adhere to program documentation requirements, ethical standards, and professional conduct guidelines.
- Excellent customer service orientation and polished office etiquette.
- Superior organizational and time‑management abilities, with a proven track record of meeting deadlines.
- Capability to read, comprehend, and apply government regulations, legal documents, operating instructions, and procedural manuals.
- Effective written communication skills for drafting routine reports and correspondence.
- Professional demeanor that fosters a respectful and collaborative environment within the STOP Placement Office.
- Comfortable working with computers and software commonly used in data‑intensive departments.
Preferred Qualifications & Additional Skills
- Prior experience in correctional, reentry, or social services environments.
- Familiarity with the Automated Reentry Management System (ARMS) or similar case‑management platforms.
- Knowledge of federal, state, or local regulations governing correctional data and reporting.
- Experience generating financial invoices, reconciling accounts, or supporting accounting functions.
- Demonstrated ability to train and mentor junior staff on data entry standards and system usage.
- Strong analytical mindset with a focus on data quality assurance and continuous improvement.
Core Competencies for Success
- Attention to Detail: Meticulous data verification to ensure error‑free records.
- Problem‑Solving: Ability to diagnose system issues and implement effective solutions.
- Communication: Clear, concise, and courteous interaction with diverse stakeholders.
- Adaptability: Flexibility to manage shifting priorities in a fast‑paced environment.
- Integrity: Commitment to confidentiality and ethical handling of sensitive information.
- Team Collaboration: Working cooperatively with cross‑functional teams to achieve shared goals.
Career Growth & Learning Opportunities
careerpulse invests heavily in the professional development of its employees. As a Data Entry Coordinator, you will have access to:
- Structured onboarding and ongoing training programs tailored to data management and reentry services.
- Mentorship from senior analysts and program directors who can guide your career trajectory.
- Opportunities to pursue certifications such as Certified Data Management Professional (CDMP) or related industry credentials.
- Pathways to advance into roles such as Data Analyst, Program Coordinator, or Operations Supervisor within the careerpulse Reentry Services division.
- Participation in cross‑departmental projects that broaden your skill set and expose you to strategic initiatives.
Compensation, Benefits, & Perks
careerpulse offers a competitive hourly wage of $30.00 per hour, reflective of your experience and expertise. In addition to base pay, you will enjoy a comprehensive benefits package designed to support you and your family:
- Paid Time Off (PTO) and Paid Holidays
- 401(k) plan with employer matching contributions
- Health, Vision, Dental, and Life Insurance options
- Health Savings Account (HSA) and Flexible Spending Account (FSA)
- Disability Insurance and Pet Insurance
- Tuition Reimbursement and Reduced Tuition Rates for continued education
- Employee Discount programs and Employee Assistance Program (EAP)
- Paid Training and professional development resources
All benefits are subject to eligibility requirements and may be adjusted in accordance with applicable laws and company policies.
Work Environment & Culture at careerpulse
Our Campbell, CA office provides a collaborative, supportive setting where teamwork and innovation thrive. You will find:
- Modern workspaces equipped with the latest technology to facilitate efficient data entry and analysis.
- A culture that celebrates diversity, encourages open dialogue, and values each employee’s contributions.
- Regular team‑building activities, wellness programs, and community outreach events that reinforce our mission‑driven ethos.
- Flexible work arrangements where feasible, promoting a healthy work‑life balance.
How to Apply
If you are ready to make a tangible impact on reentry outcomes while advancing your career in a forward‑thinking organization, we invite you to submit your application today. Join careerpulse and become part of a team that is reshaping the future of correctional and community services.
Apply now and take the next step toward a rewarding career with careerpulse.
Apply for this job