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About talentbridge
talentbridge is a nationally recognized leader in delivering high‑impact professional learning solutions to charter schools and educational networks across the United States. Our mission is to empower educators, streamline administrative processes, and accelerate student achievement through innovative, data‑driven programs. With a vibrant, inclusive culture that values flexibility, continuous improvement, and community impact, talentbridge has built a reputation for excellence, collaboration, and forward‑thinking leadership in the education sector.
Position Overview
We are seeking a meticulous, proactive, and service‑oriented Data Entry Clerk & Office Assistant to join our remote team. This full‑time position will serve as a critical hub for data accuracy, document management, stakeholder communication, and technical support within our professional learning division. The role reports directly to the Director of Professional Learning and works closely with the Executive Director and the Certification & Compliance team to ensure seamless operations for a large network of charter schools.
As a remote‑first employee, you will enjoy the flexibility of working from anywhere while staying deeply connected to talentbridge’s mission‑driven community. You will play a pivotal part in maintaining the integrity of our data, supporting reimbursement processes, and facilitating teacher certification and recertification initiatives.
Key Responsibilities
- Data Entry & Document Management
- Accurately input and update data related to professional learning activities, reimbursement requests, and certification processes using talentbridge’s proprietary data management platforms.
- Organize, archive, and retrieve electronic and scanned documents, ensuring compliance with state regulations and internal data‑security policies.
- Generate regular reports that capture learning activity metrics, financial reimbursements, and certification status, delivering concise summaries to senior leadership.
- Stakeholder Communication & Support
- Respond promptly to inquiries from school leaders, teachers, and partner organizations, providing clear guidance on program eligibility, reimbursement timelines, and certification requirements.
- Coordinate the collection of required documentation for reimbursement reviews, maintaining a transparent audit trail for each transaction.
- Offer basic technical assistance to team members and external stakeholders, troubleshooting common issues with online portals and data submission tools.
- Administrative Assistance
- Support the Director of Professional Learning in planning, scheduling, and executing professional development initiatives, including webinars, workshops, and on‑site trainings.
- Assist the Executive Director with the preparation of strategic documents, meeting agendas, and executive communications.
- Facilitate the teacher recertification workflow by tracking application deadlines, updating status dashboards, and communicating next steps to applicants.
- Perform general office duties such as calendar management, travel arrangements, and preparation of presentation materials.
- Technical Support & System Management
- Serve as a first‑line point of contact for technical issues related to talentbridge’s learning management system, reimbursement portal, and certification tracking tools.
- Collaborate with the IT team to test system updates, document user guides, and ensure that all platforms remain user‑friendly and secure.
- Maintain rigorous data‑entry standards, conducting periodic quality‑control checks to identify and correct inconsistencies.
- Collaboration & Teamwork
- Partner with cross‑functional departments—including Finance, Compliance, and Curriculum Development—to align data practices with organizational goals.
- Contribute to the preparation of internal reports, executive summaries, and stakeholder presentations that highlight program impact and financial stewardship.
- Participate in regular team meetings, sharing insights, proposing process improvements, and celebrating collective successes.
Essential Qualifications
- High school diploma or equivalent required; an associate’s degree or relevant certification in office administration, data management, or a related field is strongly preferred.
- Demonstrated experience (minimum 1–2 years) in data entry, office administration, or a comparable role, preferably within an educational or nonprofit environment.
- Exceptional attention to detail with a proven track record of maintaining high data accuracy and document integrity.
- Excellent written and verbal communication skills, capable of interacting professionally with diverse stakeholder groups.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with cloud‑based data management systems.
- Ability to manage multiple priorities, meet tight deadlines, and adapt quickly to evolving organizational needs.
- Basic technical troubleshooting aptitude, with a willingness to learn new software tools and platforms.
Preferred Qualifications
- Experience supporting professional development programs, teacher certification processes, or school‑wide reimbursement initiatives.
- Knowledge of state education regulations and charter‑school operational frameworks.
- Previous exposure to learning management systems (LMS) such as Canvas, Schoology, or similar platforms.
- Certification in project management, data analytics, or office technology (e.g., Microsoft Office Specialist).
Core Skills & Competencies
- Analytical Mindset: Ability to interpret data trends, identify anomalies, and propose corrective actions.
- Customer‑Centric Approach: A service‑oriented attitude that prioritizes stakeholder satisfaction and timely resolution of inquiries.
- Organizational Agility: Skillful at juggling competing tasks while maintaining a structured workflow.
- Collaboration: Comfortable working both independently and as part of a virtual team, fostering open communication and shared accountability.
- Integrity & Confidentiality: Commitment to safeguarding sensitive information and adhering to data‑privacy standards.
Career Development & Learning Opportunities
talentbridge invests heavily in the professional growth of its employees. As a Data Entry Clerk & Office Assistant, you will have access to:
- Structured onboarding and mentorship programs that pair you with seasoned professionals in the learning and development space.
- Ongoing training modules covering advanced Excel techniques, data visualization, and best practices in educational administration.
- Opportunities to cross‑train with the Finance and Compliance teams, broadening your skill set and positioning you for future advancement.
- Eligibility for internal mobility, allowing you to transition into roles such as Data Analyst, Program Coordinator, or Compliance Specialist as you demonstrate mastery and initiative.
- Support for external certifications and conferences that enhance your expertise and expand your professional network.
Work Environment & Culture at talentbridge
Our remote‑first culture is built on trust, autonomy, and a shared commitment to educational excellence. Key cultural pillars include:
- Flexibility: Choose the work setting that best supports your productivity—whether a home office, coworking space, or occasional on‑site visits.
- Inclusivity: A diverse team where every voice is heard, and ideas are evaluated on merit.
- Innovation: Continuous improvement is encouraged; we celebrate creative solutions that streamline processes and enhance impact.
- Community: Regular virtual coffee chats, team‑building events, and an employee resource group network foster connection across geographic locations.
- Well‑Being: Access to mental‑health resources, wellness stipends, and a balanced workload that respects personal time.
Compensation, Benefits & Perks
- Competitive annual salary ranging from $35,000 to $45,000, commensurate with experience and qualifications.
- Comprehensive benefits package including health, dental, vision, and life insurance.
- Retirement savings plan with 401(k) matching contributions.
- Generous paid time off (PTO) and paid holidays to support work‑life balance.
- Flexible work schedule with fully remote or hybrid options (based in Doral, FL 33172).
- Professional development budget for courses, certifications, and industry conferences.
- Employee assistance program (EAP) and wellness initiatives.
How to Apply
If you are passionate about supporting educators, thrive in a detail‑driven environment, and are eager to contribute to a mission‑focused organization, we want to hear from you. Submit your resume and a brief cover letter outlining your relevant experience and why you are excited about the opportunity at talentbridge.
Don’t worry if you don’t meet every single requirement—talentbridge values a positive attitude, a willingness to learn, and a commitment to our educational community above all else.
Join talentbridge today and become an integral part of a team that is reshaping professional learning for charter schools nationwide.
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