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About brighthush
brighthush is a leading wholesale distributor of fresh produce and specialty food‑service products, serving supermarket chains, restaurants, quick‑service brands, schools, healthcare facilities, and other wholesalers across North and South America. With a reputation for speed, accuracy, and customer focus, brighthush has become a trusted partner for businesses that demand reliable supply and impeccable service. Our back‑office team is small, agile, and mission‑driven, and we’re looking for a detail‑obsessed Data Entry & Administrative Assistant to help keep our operations running smoothly and our records pristine.
About the Role
As a remote Data Entry & Administrative Assistant based in Latin America, you will be the linchpin that keeps our order, invoicing, and record‑keeping processes accurate and efficient. You’ll work closely with our finance, sales, and operations teams to transfer data, audit large datasets, generate invoices, and support day‑to‑day administrative tasks. Your work will directly impact our ability to deliver fresh products on time and maintain strong relationships with our customers and vendors.
Key Responsibilities
- Data Entry & Records Management
- Transfer data quickly and accurately between internal spreadsheets and business software such as QuickBooks, Google Sheets, and custom ERP systems.
- Audit, cross‑reference, and update large datasets, including packing slips, purchase orders, inventory lists, and price sheets.
- Build and maintain tracking sheets in Excel and Google Sheets using advanced formulas (VLOOKUP, INDEX/MATCH, SUMIF, pivot tables) to provide real‑time insights.
- Ensure data integrity by reconciling discrepancies and flagging anomalies for follow‑up.
- Invoicing & Accounts Payable/Receivable Support
- Process, verify, and generate customer invoices in QuickBooks Enterprise.
- Send invoices and statements to customers via email and track payment status.
- Assist with collections, follow‑ups, and resolving billing disputes.
- Collaborate with the finance team to reconcile accounts and prepare monthly reports.
- Administrative & Office Support
- Support managers and team members with ad‑hoc admin tasks, special projects, and overflow work.
- Triage email inboxes, prioritize tasks, and keep workflows moving efficiently.
- Draft professional emails, follow up with vendors and customers on pending items, and escalates urgent issues to the appropriate stakeholders.
- Maintain organized filing systems (digital and physical) and assist with onboarding documentation.
Essential Qualifications
- Minimum 2 years of experience in heavy data entry, billing, or administrative support roles.
- Proficiency in Microsoft Excel and Word, plus Google Workspace (Docs, Sheets, Gmail, Drive).
- Typing speed of 45+ words per minute and solid 10‑key numeric entry.
- Exceptional attention to detail, especially during long stretches of repetitive data work.
- Fluent English with clear written and verbal communication skills.
- Comfortable working in a fast‑paced environment with shifting priorities.
- Experience with QuickBooks or inventory management software is a plus.
Preferred Qualifications
- Experience in the food‑service or wholesale distribution industry.
- Knowledge of supply‑chain processes and inventory control.
- Familiarity with data‑visualization tools (Power BI, Tableau).
- Previous remote work experience with a global team.
Skills & Competencies
- Strong analytical and problem‑solving abilities.
- Excellent organizational and time‑management skills.
- Proactive communication and collaboration with cross‑functional teams.
- Adaptability to changing priorities and deadlines.
- High level of self‑motivation and accountability in a remote setting.
Career Growth & Learning Opportunities
At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a Data Entry & Administrative Assistant, you will gain exposure to our finance, operations, and sales functions, positioning you for future roles such as Finance Analyst, Operations Coordinator, or Supply‑Chain Specialist. We offer:
- Regular skill‑building workshops on advanced Excel, QuickBooks, and data‑analysis techniques.
- Mentorship from senior team members and opportunities to shadow cross‑department projects.
- Access to industry conferences and webinars to stay ahead of market trends.
- Performance‑based recognition and potential for promotion within the organization.
Work Environment & Company Culture
brighthush thrives on a culture of collaboration, transparency, and continuous improvement. Even though you’ll be working remotely, you’ll be an integral part of a global team that values:
- Open communication through daily stand‑ups, weekly check‑ins, and real‑time chat platforms.
- Flexibility to balance work and personal life while meeting shared goals.
- Recognition of achievements through shout‑outs, spot bonuses, and annual awards.
- Commitment to diversity, equity, and inclusion across all levels of the organization.
Compensation, Perks, and Benefits
While the role is structured as an independent contractor, brighthush offers competitive compensation and a suite of benefits to support your professional and personal well‑being:
- Salary paid in US dollars, twice a month.
- Full‑time, 40‑hour work week with a fixed shift that includes Sundays.
- Remote work from anywhere in Latin America – no relocation required.
- Access to a digital benefits portal with health, wellness, and learning resources.
- Opportunity to work with international brands and expand your professional network.
- Performance incentives and potential for bonus payouts based on key metrics.
Work Setup Requirements
- Reliable high‑speed internet connection (minimum 25 Mbps download and upload).
- Backup plan for internet and power (e.g., mobile hotspot, secondary connection).
- Personal computer running an updated version of Windows.
- Personal phone for calls and texts.
How to Apply
If you are a meticulous, self‑driven professional who thrives in a fast‑paced, data‑centric environment, we’d love to hear from you. Please submit your resume, a brief cover letter highlighting your relevant experience, and a short sample of your data‑entry work (e.g., a screenshot of an Excel sheet with formulas). Our hiring team will review your application and invite you to complete a skills assessment that includes typing, 10‑key, and a data‑entry exercise.
Closing
Join brighthush and become a key player in delivering fresh, high‑quality products across the Americas. Your precision and dedication will help us maintain the trust of our customers and partners while driving operational excellence. Apply today and take the next step in your career with a company that values your expertise, supports your growth, and rewards your commitment.
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