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About skillspath
skillspath is a forward‑thinking leader in the technology‑enabled services sector, delivering innovative solutions that empower businesses to streamline operations, enhance data integrity, and accelerate project outcomes. With a strong presence in the vibrant San Jose tech corridor, skillspath blends cutting‑edge technology with a people‑first culture, fostering an environment where every employee can thrive, grow, and make a meaningful impact. Our commitment to excellence, diversity, and continuous improvement makes skillspath a premier destination for professionals seeking a rewarding career in data management and administrative excellence.
Position Overview
skillspath is seeking a meticulous, highly organized Data Entry Administrative Assistant to join our dynamic San Jose team. In this role, you will serve as a critical backbone for multiple project teams, ensuring that data is captured accurately, databases remain up‑to‑date, and office operations run smoothly. You will collaborate closely with Project Managers, finance staff, and senior leadership, providing essential administrative support that drives efficiency and supports the company’s strategic objectives.
Key Responsibilities
- Enter, verify, and maintain data from a variety of source documents into skillspath’s proprietary and standard database systems with a focus on accuracy and speed.
- Develop and update detailed tracking databases for ongoing projects, ensuring that all milestones, budgets, and resource allocations are documented and easily accessible.
- Prepare, compile, and sort documents for data entry, scanning physical records into digital document‑management platforms.
- Conduct regular data quality checks, identify inconsistencies, and correct errors in accordance with skillspath’s data integrity policies.
- Assist Project Managers by generating custom reports, dashboards, and spreadsheets that provide real‑time visibility into project performance.
- Manage outgoing mail, including preparation of correspondence, packaging, and coordination with courier services.
- Perform general secretarial duties such as scheduling meetings, handling phone inquiries, and maintaining an orderly filing system both electronically and physically.
- Respond promptly to internal requests for information, retrieving and delivering files while adhering to confidentiality and security standards.
- Maintain office equipment, monitor inventory of stationery supplies, and coordinate with vendors for timely replenishment.
- Adapt to shifting priorities, juggling multiple projects and deadlines while maintaining a high level of organization and attention to detail.
Essential Qualifications
- High school diploma or GED equivalent; additional coursework or certifications in office administration, data management, or related fields is a plus.
- 1–2 years of experience in an office environment, preferably with exposure to data entry, record‑keeping, or project support functions.
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with database applications or content‑management systems.
- Exceptional keyboarding speed (minimum 60 wpm) with a proven track record of high‑accuracy data entry.
- Strong command of English spelling, grammar, and punctuation, ensuring professional written communication.
- Ability to follow detailed instructions, verify source documents, and produce error‑free work consistently.
- Excellent organizational skills, with the capacity to prioritize tasks, meet tight deadlines, and manage competing demands.
- Effective interpersonal and communication skills, enabling clear collaboration with cross‑functional teams.
- Demonstrated reliability under pressure, maintaining performance standards even in high‑stress situations.
Preferred Qualifications & Additional Skills
- Formal computer training or certifications (e.g., Microsoft Office Specialist, Certified Administrative Professional).
- Experience with document‑management platforms such as SharePoint, Google Workspace, or industry‑specific ERP systems.
- Knowledge of basic accounting principles and prior exposure to accounting data entry tasks.
- Familiarity with data‑privacy regulations (e.g., GDPR, CCPA) and best practices for maintaining data security.
- Proactive problem‑solving mindset, capable of identifying process improvements and suggesting efficiency‑boosting solutions.
Core Skills & Competencies
- Attention to Detail: Vigilant monitoring of data accuracy, document completeness, and procedural compliance.
- Time Management: Ability to plan, organize, and prioritize workload to meet multiple deadlines.
- Technical Aptitude: Quick learner of new software tools, with a comfort level in navigating both Windows and cloud‑based environments.
- Communication: Clear, concise written and verbal communication, ensuring information is conveyed accurately to stakeholders.
- Team Collaboration: Willingness to support colleagues across departments, fostering a cooperative and supportive workplace.
- Integrity & Confidentiality: Commitment to safeguarding sensitive information and adhering to skillspath’s data‑security policies.
Career Growth & Learning Opportunities
skillspath invests heavily in the professional development of its team members. As a Data Entry Administrative Assistant, you will have access to:
- Structured onboarding and mentorship programs that accelerate your mastery of skillspath’s systems and processes.
- Ongoing training workshops covering advanced Excel techniques, database management, and project coordination tools.
- Opportunities to cross‑train with finance, operations, and project management teams, broadening your skill set and positioning you for future advancement.
- Clear career pathways toward roles such as Project Coordinator, Business Analyst, or Office Manager, with internal promotion being a core tenet of skillspath’s talent strategy.
- Support for external certifications and continuing‑education courses, with tuition reimbursement for approved programs.
Work Environment & Culture at skillspath
Our San Jose office blends modern collaborative spaces with quiet zones designed for focused work. The culture at skillspath is built on:
- Inclusivity: A diverse workforce where every voice is valued, and ideas are welcomed from all levels.
- Innovation: Encouragement to experiment, share insights, and contribute to process improvements.
- Work‑Life Balance: Flexible scheduling options, remote‑work days, and generous paid time off to support personal well‑being.
- Recognition: Regular employee appreciation events, performance‑based incentives, and a transparent feedback culture.
- Health & Wellness: Comprehensive health plans, on‑site wellness programs, and access to mental‑health resources.
Compensation, Perks & Benefits
skillspath offers a competitive salary package commensurate with experience, complemented by a robust benefits suite that includes:
- Medical, dental, and vision coverage with multiple plan options.
- 401(k) retirement savings plan with company matching contributions.
- Paid holidays, vacation days, and sick leave.
- Employee assistance program (EAP) for personal and professional support.
- Professional development stipend for courses, conferences, and certifications.
- Transportation subsidies and secure bike storage for eco‑friendly commuting.
- Regular team‑building events, wellness challenges, and community‑service initiatives.
Equal Opportunity & Workplace Standards
skillspath is proud to be an Equal Opportunity Employer and maintains a drug‑free workplace. All employment decisions are based on qualifications, merit, and business needs. Background checks, pre‑employment testing, and reference verification are standard components of our hiring process.
How to Apply
If you are a detail‑oriented professional with a passion for data accuracy and administrative excellence, we invite you to join skillspath’s growing team in San Jose. To apply, please submit your resume and a brief cover letter outlining your relevant experience and why you are excited about this opportunity.
Take the next step in your career—apply today and become an integral part of skillspath’s mission to deliver data‑driven success for our clients.
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