Customer Experience Specialist I

Join Our Team and Make a Difference!

Are you looking for an impactful role where you finish the workday knowing you helped someone? Whether you are part of our care coordination team or play a supporting role, the work our colleagues do every day enables us to collectively reach our mission of getting people the care they need when they need it. By staying committed to our core values of Think Big, Go Fast, Deliver Awe, Win Together and Care Deeply,we can positively impact the lives of the injured workers we serve and get them back to the things that matter most in life.

Salary Range:

This compensation range considers a wide range of factors, including, but not limited to, skill set, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate is not adjusted for geographic differential associated with the location where the position may be filled. At One Call, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case.

What We Provide in Return for Your Commitment to Our Mission
We offer a vast array of benefits to help support the whole you, including:

• Remote Work: We are a remote-first company, and almost all positions receive the flexibility of working from home.
• Generous Time Off: Besides 8 company holidays and 2 personal days every year, all colleagues receive a minimum of 18 days of paid time off.
• Comprehensive Benefits Package: Including medical, dental, vision, and pet insurance; 401(k) matching program; and company-paid life insurance and short and long-term disability coverage.
• Supportive Services: Just like our colleagues get injured workers the care they need when they need it, we want to do the same for our colleagues in their time of need. We offer a Colleague Assistance Program that provides free counseling and financial services, and our One Call Foundation, a non-profit arm of our company, provides colleagues financial assistance during times of unexpected hardships.

JOB SUMMARY:

The Customer Experience Specialist is responsible for thoroughly vetting client requests to ensure they align with operational needs. This role involves determining customer-specific processing parameters, setting up One Call products and services, and ensuring all client requirements are met. The specialist determines customer-specific processing parameters and completes One Call setup for clients.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Project Management: 40%

• Completes product workflow documents summarizing all processing requirements and determines key challenges in converting customers to One Call.
• May develop new procedures with clients, sales, and operations to ensure the product is used appropriately.
• Develops an understanding of One Call products and services through information-gathering sessions to determine how One Call products and processes must be established to meet client needs.
• Coordinates and conducts readiness review. This includes directing the customer in the preparation and execution of implementation.
• Coordinates and directs the completion of implementation maintenance potentially including error resolution, system or data changes, and balancing adjustments.
• Examines the client’s processes, forms, and reports, determines operational needs, and documents what the product will do and all related processes, forms, reports, etc. post-implementation.
• Through analysis, product mapping, and interviews, gathers forms and data files from customers, sales, and operations, and assesses requirements for utilization; discusses any customization requirements with the appropriate team.
• Review implementation results and coordinate completion of implementation maintenance, including error resolution and system or data changes.

Collaboration: 60%

• Throughout the project, provide expertise to answer questions and guide the client or sales rep in the use of the products.
• Act as a resource during implementation; answer questions, troubleshoot problems as they occur, support implementation of new procedures, and provide support during implementation. Review the implementation results.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

• A bachelor’s degree in business, or related major, from an accredited college/university or an equivalent combination of education and experience is required.
• 2-3 years of healthcare experience in ancillary services is preferred.

ESSENTIAL KNOWLEDGE, SKILLS & ABILITIES:

• Must be able to work in an environment that aligns with the company's diversity, equity, inclusion, and belonging standards.
• Must be able to work both independently and in a team environment.
• Must demonstrate our core values of Think Big, Go Fast, Deliver Awe, and Win Together.
• Communicate, concisely, and professionally in both verbal and written formats.
• Requires advanced working knowledge of One Call products and the industries in which One Call competes for business.
• Ability to understand, apply, and explain concepts.
• Ability to handle projects commensurate with job expectations.
• Ability to analyze and solve problems using learned techniques and tools.
• Requires human relations, negotiation, and documentation skills.
• Requires high attention to detail.
• Positions involving data mapping require strong analytical and technical skills.
• Ability to translate client requirements to technical specifications and communicate with technical staff.
• Team skills, including the ability to establish, and maintain, effective internal and external working relationships.
• Flexibility, versatility, and dependability.

PHYSICAL/MENTAL DEMANDS & WORK ENVIRONMENT:

• This position will be performed in the colleague’s home. Work-from-home requirements include the colleague’s ability to set up computer equipment within their home office.
• This job is primarily sedentary and may involve repetitive motions; the colleague must be able to remain stationary for extended periods, operate a computer and other office equipment, assess information and files stored electronically, and converse/exchange accurate information with others, simultaneously.
• The colleague must be able to discern text displayed on a monitor, input data into specific fields using a keyboard, and adjust focus to distances of up to three feet.
• The colleague must be able to learn new tasks, follow established processes, maintain focus, complete tasks independently, complete multiple tasks simultaneously, communicate professionally with colleagues and customers, and complete tasks in situations that require speed or productivity.
• The colleague must be able to manage moderate to significant mental stress because of, but not limited to, a dynamic and heavy workload.

Please be advised that job descriptions typically change over time as business needs, job requirements, and employee skill levels change. As such, One Call retains the right to change or assign other duties to this position at any time.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment regardless to race, color, religion, sex, nationality, disability status, protected veteran status, or any other status protected by law.

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