Description Overview
World Business Lenders (WBL) is a privately held portfolio lender specializing in real estate-secured business loans for underserved businesses. WBL operates with a fully remote, multinational workforce and an experienced executive leadership team. Typically, the work schedule is from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required based on business needs.
About the Role
WBL is seeking a Corporate Governance Associate to support entity maintenance, corporate filings, governance approvals, recordkeeping, intellectual property administration, and corporate-structure projects. The Associate will maintain accurate entity data, coordinate signatures and filings, track deadlines, and keep governance records complete and accessible.
What Success Looks Like
- Keeps entity profiles, calendars, minute books, organizational charts, and filing records accurate and current.
- Coordinates approvals, signatures, filings, and follow-up without missed deadlines.
- Produces complete, well-organized records for audits, transactions, and diligence requests.
- Identifies discrepancies, missing documents, and standing issues and escalates them promptly.
What You'll Be Doing (Core Responsibilities)
Entity and Records Administration
- Maintain entity profiles, officer and director information, addresses, registered-agent records, ownership data, and organizational charts.
- Organize and update minute books, charters, bylaws, operating agreements, resolutions, consents, certificates, and related records.
- Process approved updates to entity information and confirm consistency across internal systems and external portals.
- Respond to authorized requests for governance documents and entity information using established controls.
Filings and Good Standing
- Maintain calendars for annual reports, renewals, foreign qualifications, franchise filings, registered-agent matters, and other recurring obligations.
- Prepare and coordinate approved filings, certificates, applications, cover letters, and supporting documentation.
- Monitor filing status, obtain evidence of acceptance, and maintain good-standing certificates and official correspondence.
- Identify approaching deadlines, rejected filings, discrepancies, and delinquent items for escalation.
Governance Approvals and Project Support
- Prepare standard resolutions, written consents, incumbency certificates, signature packets, and meeting materials using approved templates.
- Coordinate reviews, approvals, electronic signatures, notarization, filing, and final record retention.
- Support entity formations, dissolutions, qualifications, reorganizations, transactions, audits, and diligence projects.
- Assist with administrative tracking of intellectual property registrations, renewals, assignments, and supporting records.
Reporting and Quality Control
- Prepare routine reports on entity status, open actions, upcoming obligations, missing records, and filing completion.
- Perform periodic comparisons of entity data and governance records and help resolve inconsistencies.
- Maintain standard trackers, checklists, templates, naming conventions, and document-retention practices.
- Protect confidential and privileged information and follow established quality-review procedures.
Requirements
Education
- Bachelor's degree in legal studies, business, finance, accounting, or a related field; equivalent relevant experience may be considered.
- Paralegal or corporate-governance coursework or certification is preferred.
Required Experience
- 2+ years of experience in corporate governance, entity management, corporate legal operations, paralegal support, or a related administrative function.
- Experience maintaining entity records, preparing filings, coordinating signatures, or organizing minute books is preferred.
- Ability to manage detailed, deadline-driven work across multiple entities and jurisdictions.
- Strong written communication, document-control, and quality-review skills.
Preferred Background / Industry Experience
- Financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or another highly regulated industry.
Specific Technical Skills Needed
- Entity data, governance calendars, and corporate records administration.
- Corporate filings, resolutions, consents, and signature coordination.
- Organizational charts, minute books, and document repositories.
- Microsoft Office and experience with entity-management or registered-agent platforms.
Key Competencies
- Attention to detail
- Organization
- Follow-through
- Discretion
- Clear communication
- Problem-solving
Remote Work Requirements
- Stable, reliable internet connection.
- Professional and dedicated remote working setup.
- Ability to work effectively across a remote, multinational organization and maintain confidentiality.
Benefits
What We Offer
- Compensation in USD.
- Benefits include paid time off (PTO).
- Work Environment: Fully remote work environment.
Ready to Apply?
If this sounds like you, we'd love to hear from you - submit your CV in English and hit Apply