The role
This is a fractional, part-time role for a hands-on finance professional who enjoys building as much as maintaining. You'll own day-to-day accounting end to end — payroll, billing, payables, and the monthly close — and set up the systems and controls that let a small, high-touch business scale.
It's an exciting opportunity to shape how the agency runs. You'll work directly with the founder, your recommendations will be heard and acted on, and you'll see the impact of your work every month as the business gets more organized and ready for its next stage of growth.
What you'll do
Payroll & expenses
Run monthly payroll for a small team accurately and on time
Review and reimburse employee expenses
Keep payroll tax filings current
Billing & receivables
Issue client invoices and track incoming payments, including deposits and final balances
Follow up on overdue balances with tact befitting a luxury client experience
Keep accounts receivable clean and current
Payables
Process and pay bills on schedule, including payments to travel suppliers and partners
Maintain accurate vendor records
Month-end close
Reconcile bank and credit card accounts
Close the books each month
Deliver a P&L, balance sheet, and cash view the founder can act on
Controls & compliance
Keep the books audit-ready
Design and maintain practical financial controls suited to a small team
Coordinate with our outside CPA on tax filings
Business admin
Manage insurance policies, business licenses, and vendor contracts
Keep business records organized, current, and easy to find
What you bring
5+ years of hands-on accounting experience, ideally as a controller or senior accountant at a small business
Full-cycle bookkeeping and month-end close experience
Working knowledge of payroll processing and payroll tax compliance
Fluency in QuickBooks Online (or similar) and modern payroll and bill-pay tools
A builder's mindset: you see a messy process and enjoy making it simple and repeatable
Discretion and polish when dealing with high-net-worth clients and premium partners
Self-direction and reliability in a remote, part-time setup
Nice to have
Experience in travel, hospitality, or other service businesses, including client deposits and supplier commissions