Job Title: Contracting & Operations Associate
Organization: Tilt Collective LTD
Reporting to: TBC
Location: Remote, UK
Job Type: Fixed term (6 months), 4 or 5 days per week
Our mission
Tilt Collective is a philanthropic initiative that advances a balanced food system where the healthiest, most sustainable foods are the easiest and most affordable option for everyone.
We work with partners across the world to expand and improve choice for communities and farmers, and to create a food system that is resilient for current and future generations.
Position Overview:
We're looking for a Contracting & Operations Associate to join us for 6 months and support our small finance and operations team.
This is a hands-on, junior role covering day-to-day admin across finance, HR, recruitment, contracting and general operationss. You'll take on a wide mix of tasks, keep things organised and make sure nothing falls through the gaps.
This role will be integral in helping us keep running smoothly as we grow.
Responsibilities:
The main duties and tasks of the role include, but are not limited to:
Contracting
Prepare and track contracts for suppliers, consultants and contractors using our standard templates
Support the organisation across the procurement process
Collect due diligence and compliance information before contracts are signed
Use our systems (Hubspot, Monday) to keep a log of contracts, renewal dates and sign-off status
Finance
Help process supplier invoices and staff expense claims, checking them against policy and getting the right approvals
Help with month-end tasks, such as gathering receipts, matching transactions and chasing missing information
Keep supplier and payment records up to date in Xero and Moss
HR and recruitment
Support recruitment coordination from start to finish: post job adverts, track applications, schedule interviews, gather feedback from interview panels, and keep hiring managers, the HR Director, candidates and agencies updated so the process keeps moving
Help with references and pre-employment checks
Support onboarding and offboarding, including new starter checklists, system access, induction calls and welcome information
Keep staff records up to date in Rippling
Help coordinate staff and contractor paperwork across different countries
Operations and travel
Support travel and events planning for staff and Board, in line with our travel and expenses policy
Help organise team meetings and retreats, including venues and logistics
Help support data entry and organise shared folders, trackers and keep the compliance calendar up to date
Pick up general admin requests from across the team
Qualifications and Skills:
Essential:
Some experience in an admin, operations, finance or HR support role (around 1–2 years)
Strong organisation and attention to detail
Confident managing lots of small tasks at once and keeping track of where things are
Clear, friendly written communication
Good working knowledge of Google Workspace and Slack, and comfortable learning new systems quickly
Discretion when handling personal and financial information
It would help if you have:
Experience with Hubspot, Rippling, Moss or similar tools
Experience supporting recruitment or booking international travel
Experience in a non-profit or grant-making organisation
Experience working with a remote team across time zones
Equal opportunities
Tilt Collective is an equal opportunities employer. We believe a fairer food system needs a team with a wide range of backgrounds, perspectives and lived experience, and we encourage applications from people who are underrepresented in our sector.
We recruit and promote on merit. We don’t discriminate on the basis of age, disability, ethnicity, race, colour, nationality, religion or belief, sex, gender identity or expression, sexual orientation, marital or civil partnership status, pregnancy or parental status, caring responsibilities, socioeconomic background, or any other characteristic protected by law where the role is based.
If you need any adjustments during the application or interview process, contact the HR Director via the application and we’ll work with you to make them. You won’t be asked why, and asking won’t affect how your application is assessed.
If you’re excited about this role but don’t meet every requirement, we’d still encourage you to apply.
1-2 years admin, operations, finance or HR support experience; strong organisation and attention to detail; clear written communication; Google Workspace and Slack proficiency; discretion with personal and financial information.
Key Responsibilities
- preparing contracts
- processing invoices
- coordinating recruitment
Skills & Tools
Google Workspace, Slack, Hubspot, Monday, Xero, Moss, Rippling
Job Details
- Category: Business Operations
- Seniority: Entry Level
- Commitment: Temporary, Contract
- Workplace: Remote — United Kingdom
- Languages: English
About Tilt Collective
A philanthropic initiative advancing a balanced food system where healthy, sustainable foods are accessible and affordable for everyone. — Industry: Non-Profit Organizations and NGOs