Position Summary
We are seeking a reliable, organized, and detail-oriented Contract Part Time Finance Assistant to support the day-to-day financial operations. This role will assist with accounts payable, client invoicing, expense processing, credit card reconciliation, timesheet administration, and financial recordkeeping.
Experience in a professional services, marketing, communications, or PR agency environment is preferred.
Key Responsibilities
• Process accounts payable invoices and prepare payments for approval.
• Prepare and distribute accurate client invoices according to billing schedules and contract terms.
• Assist with overhead and departmental cost allocations.
• Record, categorize, and reconcile company credit card transactions.
• Collect, organize, and maintain financial documents, receipts, and supporting records.
• Review and process employee expense reports, ensuring proper documentation and approvals.
• Monitor employee timesheet submissions and follow up on missing or incomplete entries.
• Prepare weekly timesheet, expense, invoicing, and other financial reports.
• Communicate with employees, vendors, and internal stakeholders to resolve billing or payment discrepancies.
• Maintain accurate and confidential financial records.
• Support month-end closing activities and other finance-related projects as assigned.
• Responsibilities may evolve.
Qualifications
• Previous experience in bookkeeping, accounting support, finance administration, or a similar role, 3 - 4 years.
• Understanding of accounts payable, invoicing, expense reports, and credit card reconciliations.
• Excellent organizational and time-management skills.
• Ability to manage recurring weekly and monthly deadlines.
• Proficiency with Microsoft Excel or Google Sheets.
• Experience with accounting, expense-management, timekeeping, or project-management software is preferred.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information professionally.
• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field is preferred but not required.
Schedule
This is a part-time position requiring approximately 20 hours per week. Hours may vary based on workload, business needs, and operational priorities. Flexibility in scheduling is appreciated.
Salary: $30/hr
The base salary range listed represents the pay range for this role. Final compensation will be determined based on skills, experience, and qualifications.