About Bluum At Bluum, we’re on a mission to improve learning and make it more
accessible for all. Guided by our values—Start with Empathy, Do What’s Right,
Own It Together, and Win as a Team, Always be Learning—we partner with educators
to create impactful learning environments through innovative solutions and
personalized support. If you’re driven by purpose and want to make a real
difference, you belong at Bluum
Summary
Bluum is seeking a detail-oriented and highly organized Contract Coordinator to
support the pursuit of new contract opportunities, and the administration,
coordination, and ongoing reporting of the company’s existing contract
portfolio. This role is responsible for preparing and submitting bid, RFP, and
contract application packages, maintaining accurate contract records and
documentation, monitoring contract milestones, renewal dates, and reporting
deadlines, and partnering with teams across the organization to ensure
contractual, policy, and regulatory requirements are met.
The Contract Coordinator will serve as an important resource for
compliance-related documentation and processes while helping Bluum maintain
consistent, accurate, and efficient practices across the organization.
Primary Responsibilities
Contract Administration: Perform day-to-day contract administration
activities, including maintaining executed contracts and required
documentation, monitoring contract compliance requirements and deadlines,
reviewing records for accuracy and completeness, and ensuring established
policies and procedures are consistently followed.
New Contract Submissions: Support applications for new contracts, including
monitoring bid and RFP opportunities, assembling and formatting submission
packages, gathering required forms and certifications, tracking submission
deadlines, and coordinating internal reviews and approvals prior to
submission
Documentation & Record Management: Maintain accurate and organized compliance
files, records, certifications, and supporting documentation. Ensure
information is current, complete, appropriately stored, and readily available
for internal or external review.
Compliance Review: Review documentation and business processes to identify
missing information, inconsistencies, or potential compliance concerns. Work
with appropriate internal teams to resolve discrepancies and obtain required
documentation.
Audit Support: Assist with internal and external audits, contract compliance
reviews, and information requests by gathering documentation, preparing
records, tracking outstanding items, and supporting timely completion of
corrective actions when necessary.
Policy & Procedure Support: Assist with the development, documentation,
implementation, and maintenance of compliance-related policies, procedures,
templates, checklists, and standard operating procedures.
Cross-Functional Collaboration: Partner with Sales, Finance, and Operations
to communicate contract compliance requirements and deadlines, obtain
necessary information, resolve issues, and support consistent processes
throughout the organization.
Reporting & Tracking: Maintain compliance trackers and prepare reports to
monitor deadlines, spend or utilization against contract value, renewal and
expiration dates, outstanding requirements, documentation status, and other
key compliance activities. Distribute reporting to internal stakeholders and,
where required, to customers.
Continuous Improvement: Identify opportunities to improve compliance
processes, documentation, and workflows while supporting greater accuracy,
efficiency, consistency, and scalability.
Qualifications
Two or more years of experience in compliance, administration, operations,
contract administration, or a related field preferred.
Strong organizational skills with exceptional attention to detail and
accuracy.
Ability to review detailed documentation and identify discrepancies, missing
information, and potential compliance concerns.
Excellent verbal and written communication skills.
Intermediate proficiency with Microsoft Office Suite, including Outlook,
Word, Excel, and Teams.
Experience maintaining records, documentation, reports, or compliance
tracking systems.
Ability to prioritize multiple responsibilities and deadlines in a fast-paced
environment.
Ability to work independently while collaborating effectively with
cross-functional teams.
Strong problem-solving skills and the ability to follow established policies
and procedures.
Ability to handle confidential and sensitive information with professionalism
and discretion.
Demonstrated commitment to accuracy, accountability, and continuous
improvement.
Work Environment
This position requires the ability to manage multiple priorities, communicate
effectively across departments, and maintain a high level of accuracy and
confidentiality. The Compliance Specialist will work collaboratively with
internal stakeholders to support Bluum's compliance needs and overall business
operations.
Benefits
Bluum offers a comprehensive benefits package that may include:
Medical, dental, and vision insurance
401(k) with company match
Employee Assistance Program
Life insurance
Paid time off
Paid company holidays
Work Location: Remote
Compensation: From $25-$27 an hour- Full-time