Job Description:
• Manage and coordinate construction project documentation utilizing Procore and other project management platforms
• Maintain or obtain Procore Integrator-level certification through company-approved training
• Process and manage Submittals, RFIs, COPs, change documentation, and other construction records through Procore
• Maintain and track all compliance documentation required for local, state, and federal jurisdictions
• Organize, track, and archive all project-related files, drawings, correspondence, and records in accordance with company standards
• Prepare and distribute meeting agendas and minutes using Procore or client-preferred platforms
• Coordinate project scheduling milestones, equipment procurement, deliveries, and related logistics
• Assist Project Managers in maintaining project schedules and supporting successful project execution
• Assist with preparation and organization of documentation required for project invoicing
• Support subcontract administration, including tracking subcontract documents, budgets, cost analysis, monthly accruals, cost forecasting, and reporting
• Process and track invoices, purchase orders, change orders, and project expenditures to ensure accuracy, approvals, and timely payment
• Provide daily administrative support to the construction team, including document preparation, correspondence, scheduling meetings, and invoice processing
• Coordinate, prepare, and distribute bid packages
• Assist with identifying and pre-qualifying subcontractors
• Manage bid-related RFIs and issue addenda as required
• Compile bid responses and prepare bid tabulations for review
• Track and manage the project closeout process from substantial completion through final documentation
• Organize and submit closeout documents in accordance with regulatory and contractual requirements
• Provide routine project reporting, documentation support, and technical assistance
• Foster positive and professional working relationships with internal teams, subcontractors, and clients
• Demonstrate flexibility in work schedule to support project demands
• Perform additional duties as assigned.
Requirements:
• Bachelor’s degree in a related field, or equivalent combination of education and relevant work experience
• Minimum of four (4) years of experience supporting large-scale construction projects, upgrades, renovations, or retrofits involving institutional, government, commercial, or industrial facilities
• Demonstrated ability to gather, validate, and analyze quantitative data.
• Proficiency in Microsoft Excel, Word, PowerPoint, and other Microsoft Office applications
• Ability to manage multiple priorities effectively while maintaining attention to detail
• Strong organizational, coordination, and interpersonal skills
Benefits:
• People-oriented insurance
• Investment plans
• Incentive plans