Do you have solid experience working as an Administrative Assistant or Project Coordinator in commercial construction? Have a passion for the construction industry and seeing building projects from start to finish? Build YOUR career with a highly reputable firm that is nationally recognized and has a long-standing history of success!!
This position will support a construction project near Menlo Park, working on-site one day, with others office days based in San Francisco or San Jose, based on closest proximity. This position will support a variety of tenant improvement and amenity driven projects!!
Company provides excellent benefits: 401K and matching, minimal health costs to employee with excellent coverage, career development and opportunities, and programs to "give-back" to the community!
One day work from home each week!
What will I be doing?
Acting as a liaison between Project Managers and sub-contractors
Answering incoming department calls and inquiries
Managing all compliance - Certificates of Insurance for subs, lien releases based on projects
Coding incoming invoices for payment by A/P
Managing job costs for projects
Creating change orders
Managing project tracking log
Processing RFI's
Creating reports and documents for PM's
Corresponding with various parties and corporate staff
Preparing reports
Inputting budget details for PM
Tracking PM's expenses and creating expense report
Maintaining files
Special Skills:
Outgoing personality
Ability to work well under deadlines
Willingness to learn
Requirements:
2+ years of Administrative or Project Coordinator experience in commercial Construction
Experience with certificates of insurance required
BS or BA desired, but not required
MS Office - intermediate to advanced
Project Tracking software experience ideal