About the Client
- Our client is a US-based, full-service construction firm serving residential, commercial, and institutional clients.
- They pride themselves on dependable craftsmanship, clear communication, and long-term client relationships.
- As they grow, they’re looking for a detail-oriented coordinator to keep jobs, estimates, and documentation running smoothly behind the scenes.
Why does this role exist?
- The client needs dependable day-to-day support to keep construction jobs organized, estimates moving, and communication with clients and suppliers clear and timely.
- This role exists to take over the daily admin around job scheduling, estimating, and documentation, so the team can stay focused on building.
- You’ll be the organized, reliable hub that keeps projects, paperwork, and people connected.
The Impact you’ll make
Job & Foreman Management
- Manage Contractor Foreman daily, including job scheduling and status updates
- Coordinate with clients and suppliers on timing, materials, and job details
- Keep jobs, schedules, and records current and accurate
Estimating
- Create and maintain estimate templates
- Enter customer information into estimates
- Prepare, export, and send estimates, pulling data from Xactimate as needed
- Check estimates for accuracy before they go out
Job Documentation
- Organize job photos in CompanyCam
- Link CompanyCam photos and records to the matching jobs in Contractor Foreman
Client & Supplier Correspondence
- Handle email and written communication with clients and suppliers
- Keep messages clear, professional, and well documented
- Communicate via Gmail, WhatsApp, and Google Meet
Administrative & Drawing Support
- Export documents, update the CRM, take meeting notes, and track tasks
- Provide basic support using Revit or AutoCAD (such as viewing, measuring, and exporting drawings)
- Work with QuickBooks and Google Workspace as needed
Skills, Knowledge and Expertise Required
- Experience in the construction industry (non-negotiable), such as construction admin, estimating, or project coordination
- Experience using construction or project management software (Contractor Foreman, or similar tools like Procore or Buildertrend)
- Experience preparing estimates, ideally with Xactimate or similar estimating software
- Ability to use Revit or AutoCAD at a basic level
- Strong written English for client and supplier correspondence
Your superpowers are...
Technical
- Contractor Foreman, Xactimate, CompanyCam, and QuickBooks
- Revit or AutoCAD basics for reading plans and handling drawing files
- Google Workspace (Gmail, Docs, Sheets, Drive) and CRM updates
- Building and maintaining estimate templates
- Communicating via WhatsApp and Google Meet
Soft skills
- Very organized and detail-oriented, especially with numbers and dates
- Calm and polite with upset tenants
- Clear, professional communication on calls and in clean, error-free emails and notices
- Following up without being reminded
- Prioritizing when several urgent requests arrive at once
- Good judgment about when to escalate instead of making the call on your own
- Handling confidential tenant and financial information responsibly
- Learning new systems quickly
WFH Set-Up
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
You should apply if...
- You know the construction industry and enjoy the behind-the-scenes work that keeps jobs on track
- You take pride in accurate, clean estimates and well-organized files
- You follow up without being reminded and don’t let details slip
- You communicate clearly and professionally with clients and suppliers
- You’re comfortable learning new software and adapting to how a team works
- You want to grow with a client who values long-term relationships
What to expect...
Work Setup
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours
- 40 hours per week
- 8:00 AM to 5:00 PM US Time
Compensation
- $7 per hour
- No benefits package included
Benefits