Across Canada, VetStrategy is a network of veterinary practices united by a shared purpose: healthy animals, happy owners.
We bring this to life through three promises:
- Our People Promise – To be a great place to work.
- Our Customer Promise – To deliver world-class veterinary care, locally.
- Our Sustainability Promise – To be a force for good.
Guided by our values—We Care, We Dare, We Share—we prioritize well-being, embrace challenges, and foster collaboration. Rooted in passion and compassion, we support our people, patients, their families, and our communities. Humble and approachable, we achieve more together.
Position Overview
The role of the Client Care Agent (CCA) is to be the liaison between our clinics and clients through the Client Care Centre. This role will be remote.
Reporting Structure
This position reports to Lead, Call Centre.
Requirements
- High school diploma is required.
- Previous customer service experience or Customer Care Representative experience from a Veterinary Clinic is required.
- Excellent verbal and written communication skills are a must.
- Prior knowledge of medical terminology and good understanding of PMS, (preferably VetUp).
- Individuals must be able to work effectively without supervision
- Strong problem-solving capability and ability to manage time effectively
- Ability to connect with people in a genuine, friendly and compassionate manner.
Working Conditions
Must be able to work remotely with access to a quiet space during working hours and reliable internet.
Responsibilities
As a CCA your job involves inbound or outbound calls to meet service levels and booking targets. Duties involved in each of these areas include but are not limited to:
Client Care Duties
- Manage large amounts of inbound and outbound calls in a timely manner.
- Follow communication scripts to meet call volume, service level and booking targets.
- Identify client needs ensure smooth client experience.
- Problem solving client concerns in a respective and helpful manner.
- Build relationships and engage clients by providing excellent customer service and ensuring all questions and confirmations are handled appropriately.
General
- CCA effectively communicates with all team members
- Strong phone and verbal communication skills along with active listening
- Client focused and adaptability to different personability types
- Understands the principles of proper medical record keeping and upholds the necessary standard
- Deals tactfully and respectfully with all difficult situations that arise
- Always maintains patient confidentiality
- Show respect, empathy, and kindness to all clients, and colleagues
Do not miss out on this unique opportunity to join a fun and dynamic team! VetStrategy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation, please reach out to careers@vetstrategy.com.
High school diploma and prior customer service or veterinary clinic experience required; strong verbal/written communication, medical terminology knowledge, familiarity with PMS (preferably VetUp), ability to work independently and meet call/booking targets; remote workspace and reliable internet required.
Key Responsibilities
- managing calls
- booking appointments
- resolving issues
Skills & Tools
PMS, VetUp
Job Details
- Category: Customer Service
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — Vaughan, Ontario, Canada
- Languages: English
About Vetstrategy
A network of veterinary practices delivering local veterinary care across Canada and supporting employees, patients, and communities. — Industry: Healthcare