Location: Remote (Lebanon-based)
Company: AstroLabs
Reporting to: CEO
Coverage: UAE & KSA operations
Experience: 3–5 years
About AstroLabs
AstroLabs is the leading business expansion platform in the Gulf, propelling high-growth companies across strategic industries. With a decade of supporting economic development in emerging markets, AstroLabs is the partner of choice for over 1,900 companies that have expanded across the region, engaging a vibrant community of 10,000+ market leaders in the UAE and KSA.
Bridging key gaps in fundamental industries in the Gulf, AstroLabs designs sector-focused and outcome-driven programs in partnership with government entities and the private sector. AstroLabs is committed to building the future of key sectors, driving market access, and contributing to regional visions such as, Saudi Vision 2030.
Role Overview
We are looking for a highly organized and proactive CEO Office Manager to support the CEO, who is primarily based between the UAE and Saudi Arabia.
This is a remote role based in Lebanon, requiring strong coordination across time zones, exceptional communication skills, and the ability to manage complex schedules, priorities, and stakeholder interactions.
The ideal candidate is detail-oriented, discreet, and confident working in a fast-paced, high-growth environment.
Key Responsibilities
Executive Support
Manage the CEO’s calendar across UAE and KSA, including meetings, travel schedules, and key deadlines
Coordinate meetings with internal teams, board members, partners, and external stakeholders
Prepare agendas, briefing notes, presentations, and follow-up actions
Track priorities, action items, and ongoing initiatives to ensure timely execution
Communication & Coordination
Act as a primary point of contact between the CEO and internal/external stakeholders
Draft, review, and manage professional correspondence on behalf of the CEO
Ensure smooth communication across teams operating in different countries and time zones
Operational & Administrative Support
Support CEO-led strategic initiatives and special projects
Organize documents, contracts, and confidential materials
Assist with travel planning, logistics, and expense tracking
Maintain structured records and ensure information is easily accessible
Requirements
3–5 years of experience as an Executive Assistant, Project Manager, Strategist, or in a similar senior administrative role
Proven experience supporting C-level executives
Strong organizational, time-management, and prioritization skills
Excellent written and verbal communication skills in English (Arabic is a plus)
High level of discretion and confidentiality
Comfortable working remotely while supporting leadership across UAE and KSA
Strong proficiency in Google Workspace, Microsoft Office, and productivity tools (Notion is a plus)
What We’re Looking For
Proactive and solution-oriented mindset
Ability to anticipate needs and operate with minimal supervision
Strong follow-through and attention to detail
Comfortable navigating fast-paced, evolving environments
Collaborative, professional, and calm under pressure
What We Offer
Fully remote role based in Lebanon
Exposure to regional leadership across UAE & Saudi Arabia
Opportunity to work closely with senior leadership and strategic initiatives
Dynamic, growth-focused environment within a leading regional platform
3-5 years experience as Executive Assistant, Project Manager, or similar senior administrative role; proven C-level support; strong organizational and communication skills; English proficiency; Google Workspace, Microsoft Office, and productivity tools.
Key Responsibilities
- managing executive calendar
- coordinating stakeholder meetings
- preparing briefing documents
Skills & Tools
Google Workspace, Microsoft Office, Notion
Job Details
- Category: Administrative & Clerical Support
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — Lebanon
- Languages: English
About AstroLabs
A leading business expansion platform in the Gulf, supporting high-growth companies across strategic industries. — Industry: Consulting Services