Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories.
They are now seeking to hire a Buying Assistant to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.
Job Responsibilities
Data and Systems Administration
- Accurately input and maintain product information, purchase orders, and supplier details
- Maintain internal systems and spreadsheets with up-to-date product and order details
- Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse
Supplier and Critical Path Coordination
- Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues
- Update and manage the critical path to ensure timelines and key dates are met
- Assist with sample tracking and coordination
Administrative Support and Team Communication
- Provide general administrative support to the Buyer including document management and scheduling
- Communicate clearly and proactively with internal teams to support stock flow and resolve issues
Requirements
- Previous experience in retail or administration
- Strong attention to detail and accuracy in data entry
- Excellent organisational and time management skills
- Proficiency with Microsoft Excel and general computer systems
- Confident using Microsoft Teams for video calls and live chat
- Clear and confident written and verbal English communication
- Fast learner who can adapt and work across a variety of tasks
- Reliable workstation setup featuring dual monitors and high-speed internet
Nice-to-Have Skills
- Experience using Shopify
- Experience using Style Arcade
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian Eastern Standard Time business hours)
- Full-time job
- HMO (STAFF only)
- Annual leave
- 13-month pay
- With Government mandated benefits
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