WHO WE'RE LOOKING FOR
The Buyer III reports directly to the Manager, Small Purchasing & Investment
Recovery. This position is responsible for the purchase of supplies, equipment,
services and construction through formal and informal solicitation methods in
accordance with public purchasing policy and procedures. Purchases are
high-volume, low to high-dollar and low to high risk. This position is also
responsible for utilizing state and federal cooperative contracts and assist in
the management of the Authority’s Purchase Card (P-Card) program.
RESPONSIBILITIES
WHAT YOU'LL BE DOING
Note: The duties and primary responsibilities below are intended to describe the
general content of and requirements of this job and are not intended to be an
exhaustive statement of duties.
Department Liaison & Support
Perform advisory and technical support services to department customers on
variety of procurement activities including delivery orders; purchase orders;
informal source selection processes; all formal source selection processes;
construction and construction-related professional services; master
agreements; order monitoring; participating under and leading cooperative
contracts; parts and inventory management; and category management.
Serve as the primary point of contact for all departments by addressing
inquiries, researching issues, and offering guidance to ensure departmental
needs are met efficiently.
Training & Compliance
Train Project Managers, and Requestors on policies, procedures, and
compliance requirements. Provide mentoring and guidance to procurement staff
to maintain best practices.
Procurement & Solicitation Management
Receive, examine, and process requisitions for routine and priority goods,
services, and construction. Prepare informal solicitations (Micro and RFQ)
and formal solicitations (IFB, RFP, SOQ) in compliance with applicable rules
and regulations. Utilize cooperative contracts such as DIR, TXMAS, BuyBoard,
H-GAC, and GSA to purchase goods, services, and construction
Contract Development & Administration
Draft contractual terms for various contract types (fixed price, variable
quantity, cost-reimbursable). Create purchase agreements, purchase orders,
blanket agreements, and variable quantity contracts. Administer contracts and
purchase orders ensuring requirements are being met. Complete modifications
when required and perform close-out activities, ensuring compliance and
proper documentation.
Vendor & Pricing Analysis
Analyze bids for responsiveness, conduct oral discussions, responsibility
surveys, and perform price and cost analysis to determine award suitability.
Assist requisitioners and buyers with purchase descriptions and justification
memos. Resolve vendor disputes, evaluate vendor performance, and maintain
awareness of market conditions and pricing trends.
Program Oversight & Documentation
Assist in managing the Purchase Card (P-Card) program, including training,
transaction review, compliance checks, reporting, and misuse documentation.
Update departmental desktop procedures and vendor guides regularly.
Community Engagement
Represent the procurement department at local community outreach activities
and events to foster relationships and promote organizational initiatives.
Support Capital Metropolitan Transportation Authority’s Safety Management
Systems (SMS) process by following safety and security policies, considering
safety in every action and reporting safety and security concerns.
Performs other duties as required and/or assigned.
QUALIFICATIONS
WHAT YOU BRING
Bachelor’s degree in purchasing, business or related field. Related
experience will be substituted on a year-for-year basis up to four (4) years.
CPM, CPPO or similar certification preferred or ability to obtain within 1
year.
Six (6) years’ experience in the procurement field including three (3) years
using formal and informal methods and contract administration, two (2) of
which must be in a public setting.
Proficiency using Microsoft Officer Suite including Word, Power Point, Excel,
Outlook and Teams, or similar software.
Knowledge, Skills and Abilities:
Knowledge of public purchasing methods and procedures. Familiarity with the
Federal Transit Administration’s Circular 4220.1F and Chapter 451 of the
Texas Transportation Code preferred.
Ability to compile and analyze data and make complex estimations and
projections.
Ability to establish and maintain effective working relationships and to use
tact and diplomacy when working with internal customers and vendors.
Ability to communicate clearly and concisely in writing and orally and to
produce documents using proper sentence structure, grammar and punctuation.
Ability to maintain fiduciary obligation when handling materials and
information of a confidential nature.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
Work is generally performed in an office environment in which there is only
minimal exposure to unpleasant and/or hazardous working conditions. This
position works with multiple project timelines and is responsible for managing
employees performing work of a complex nature.
Incumbent must have the ability to stand and sit frequently throughout an
eight-hour period, reach vertically for overhead use as well as horizontally.
Must be able to use a telephone or headset equipment.
Incumbents must be able to lift and move material weighing up to 20 lbs.,
perform work at a computer terminal for 6-8 hours a day, and function in an
environment with constant interruptions.
Reasonable accommodation may be made to enable individuals with disability to
perform the essential functions as previously described.
WORK AUTHORIZATION
Visa sponsorship is not available for this position. All applicants must be
currently authorized to work in the United States.
Mobility Status:
As a Remote position, your primary workplace is your home or another location in
the state of Texas. The incumbent is expected to work in the office as needed
and must have the ability to respond to a CapMetro facility within 24 hours if
business needs require. Must be in-office for socialization, strategic
collaboration, supervision, oversight, and accountability as needed. Mobility
status is subject to change at any time based on business needs or
organizational decisions.
COMMITMENT TO EQUAL EMPLOYMENT OPPORTUNITY
CapMetro is an equal employment opportunity employer and committed to creating a
welcoming environment for all employees. We prohibit discrimination and
harassment of any kind based on race, color, sex, religion, sexual orientation,
national origin, disability, pregnancy, age, or any other protected
characteristic as outlined by federal, state, or local laws. CapMetro makes
hiring decisions based solely on qualifications, merit, and organization needs
at the time.
SECURITY SENSITIVE POSITION
This position has been identified as a “Security Sensitive” position. CapMetro
will conduct annual background checks on incumbents in this position. A position
is “Security Sensitive” if the incumbent handles currency, has access to
sensitive computerized databases, has access to master keys, or works in an area
of the CapMetro that has been designated as a security-sensitive area.