At Near, we connect top talent in Latin America with exciting remote opportunities at U.S.-based companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
About the Company:
Our client creates innovative DIY kits designed to make learning new crafts simple and accessible for beginners. Their products include all the materials and instructions needed to help customers successfully learn a new skill. As a fast-growing, fully remote company, they focus on building products customers love while maintaining a lean, efficient, and collaborative team.
About the Role:
We’re hiring a Business Operations Coordinator to help keep the company running smoothly across operations, travel, people administration, documentation, and vendor coordination. This is a hands-on execution role for someone who enjoys creating structure, improving processes, and making sure details are handled proactively.
You’ll work closely with the VP of Operations and support teams across the company by organizing workflows, managing recurring operational tasks, and improving how work gets done.
What You’ll Do:
Coordinate company travel, including flights, hotels, transportation, and detailed itineraries.
Organize company offsites, leadership meetings, and events.
Support people operations tasks, including offer letters, NDAs, onboarding/offboarding logistics, and employee records.
Maintain onboarding and offboarding checklists and ensure equipment and welcome kits are delivered on time.
Create and maintain SOPs, templates, checklists, and operational documentation.
Organize recurring operational calendars and workflows.
Coordinate cross-functional projects and follow up on action items.
Identify opportunities to simplify, standardize, and automate repetitive processes.
Coordinate with vendors, research options, obtain quotes, and track contracts and renewals.
Support employee equipment, company swag, and event logistics.
Provide light executive support, including scheduling, inbox organization, and tracking priorities.
Must-Have Requirements:
3+ years of experience in operations coordination, administrative operations, executive assistance, people operations, travel coordination, or similar roles.
Experience booking complex, multi-leg travel and managing itinerary changes.
Strong written and spoken English.
Experience creating SOPs, checklists, trackers, or operational documentation.
Proficiency with Google Workspace and modern project management/documentation tools.
Strong organizational skills and ability to manage multiple priorities independently.
Availability for significant overlap with U.S. Eastern Time.
Ability to occasionally handle time-sensitive travel issues outside standard working hours.
Nice to Have:
Experience supporting executives, founders, or leadership teams.
Experience in fast-growing startups or lean teams.
Experience improving internal processes and operational workflows.
Familiarity with automation tools and systems optimization.
Compensation & Benefits:
Compensation
: $2,000–$3,000 USD/month, depending on experience.
5 days of PTO + Christmas to New Year week.
Local holidays.
5 sick days.
Fully remote contractor role.
Opportunity to work closely with leadership in a fast-growing company with high ownership and impact.