Bookkeeping Manager

Advanced Elite Staffing is a full-service staffing and recruiting firm headquartered in Huntsville, Alabama, home to Redstone Arsenal and NASA’s Marshall Space Flight Center. We connect skilled people with employers in aerospace and defense, advanced manufacturing, commercial construction, logistics and distribution, technology, and energy and utilities across North Alabama and the greater Southeast. We place welders, machinists, electricians, maintenance technicians, engineers, construction crews, structured cabling technicians, warehouse and production teams, and executive leaders. We offer temp-to-hire, direct hire, project-based, and surge staffing, and we run a dedicated Construction Recruitment Division for general contractors and subcontractors. Our values are Precision, Advocacy, Integrity, and Partnership. The Opportunity Advanced Elite Staffing is hiring a Bookkeeping Manager to lead our day-to-day accounting operations. You will own the accuracy of our books, run the bookkeeping team, and deliver clean, close-ready records to our Controller every month. Staffing generates a high volume of transactions. We pay a large contingent workforce every week, bill clients from approved timesheets, and manage vendor costs for insurance, background checks, drug screening, software, and job boards. Every one of those transactions has to land in the right account, on time, with documentation behind it. The right Bookkeeping Manager keeps that engine organized and makes month-end close predictable instead of stressful. You will report to the Controller, work closely with our Payroll Specialist and Accounts Receivable and Billing Specialist, and lead a remote bookkeeping team. What You Will Own General Ledger and Daily Accounting Maintain an accurate, up-to-date general ledger across all company accounts Review and post journal entries, including payroll, billing, accruals, and adjustments Keep the chart of accounts clean and consistent, and recommend changes as the business grows Make sure every transaction is properly coded, documented, and supported Accounts Payable Own the full accounts payable cycle, from vendor setup and W-9 collection through bill entry, approval, and payment Run scheduled payment batches and manage vendor relationships and inquiries Track recurring costs such as workers’ compensation premiums, background check and screening services, job board subscriptions, and software Prepare and file annual 1099s with support from outside accountants Reconciliations Reconcile all bank, credit card, and loan accounts monthly Reconcile payroll clearing, payroll tax liabilities, and benefit deductions to the general ledger in partnership with Payroll Reconcile cash receipts and accounts receivable to the general ledger in partnership with AR and Billing Investigate and resolve discrepancies quickly and document the fix Month-End Close Run the bookkeeping side of the monthly close on a set calendar Prepare balance sheet schedules, accruals, prepaid and fixed asset schedules, and supporting workpapers for the Controller Deliver a reviewed trial balance on deadline every month Support quarter-end and year-end close, financial reviews, audits, and tax preparation Team Leadership Lead, train, and develop the bookkeeping team in a fully remote environment Assign work, set deadlines, review output, and hold a high standard for accuracy Build cross-training so the team covers for each other without missing a deadline Coach team members and help them grow their skills and careers Process, Controls, and Systems Write and maintain procedures for every core bookkeeping process Strengthen approval workflows, documentation standards, and segregation of duties Find manual work that can be automated and help implement better tools Keep records organized and audit-ready at all times Your First 90 Days First 30 days: Learn our books, our vendors, our systems, and how time, payroll, billing, and cash move through the company. Meet your team and the finance leaders you will partner with. By 60 days: Have all accounts reconciled and current, an AP process that runs on schedule, and a documented close checklist for your team. By 90 days: Deliver a clean trial balance and supporting schedules to the Controller on deadline, with clear owners and timelines for every bookkeeping task. What You Bring Required 5+ years of full-charge bookkeeping or accounting experience 2+ years of experience supervising or leading bookkeepers or accounting staff Strong understanding of accrual accounting and GAAP fundamentals Proven experience owning month-end close tasks and balance sheet reconciliations Advanced skills in QuickBooks Online or a comparable accounting platform Strong Excel skills, including pivot tables and lookups Organized, deadline-driven, and comfortable working independently in a remote environment Preferred Associate’s or Bachelor’s degree in Accounting, Finance, or a related field Experience in staffing, a PEO, or another high-volume payroll environment Experience with staffing back-office platforms such as Avionte, Bullhorn, TempWorks, or similar Experience reconciling payroll and payroll tax accounts across multiple states Experience with workers’ compensation and insurance accounting Certified Bookkeeper (CB) or Certified Public Bookkeeper (CPB) credential Who Thrives Here You notice the small error before it becomes a big one You like reconciliations that tie out and books that are always close-ready You lead by example and make your team better without micromanaging You raise problems early and come with a fix Work Setup Fully remote within the United States Core hours aligned with Central Time to support Huntsville leadership and our weekly payroll cycle Compensation and Benefits Base salary of $88,000 to $100,000 per year Discretionary bonus Profit-sharing Medical, dental, and vision insurance 401(k) retirement plan Income protection benefits Paid time off and paid holidays Professional development support Advanced Elite Staffing and its affiliates’ compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. Advanced Elite Staffing total rewards package recognizes your contributions with more than just a paycheck, providing you with benefits that enhance your experience at Advanced Elite Staffing from long-term savings, healthcare, and income protection to professional development opportunities and time off. Our programs support your overall well-being. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply. Equal Opportunity Employer Advanced Elite Staffing, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, genetic information, marital status, citizenship status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy applies to every part of employment, including recruiting, hiring, placement, promotion, compensation, benefits, training, discipline, and termination. Hiring decisions are based on qualifications, merit, and business need. We will not discharge or discriminate against applicants or employees who inquire about, discuss, or disclose their own pay or the pay of another employee or applicant. Advanced Elite Staffing never charges candidates any fee to apply, interview, or be hired.