Our Finance/Accounting department has an excellent remote opportunity for a
Billing Supervisor open in any of our offices. This is an exempt position that
reports to the Billing and Collections Manager. The Billing Supervisor will
coordinate and supervise a
team of Billing Coordinators to support the Firmwide billing practice of Digital
Assets and Data Management (DADM). This will be a “working” supervisor role that
will maintain an acceptable number of assignments as a Billing Coordinator.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Supervisor Responsibilities:
Provide first-level support to Billing Coordinators regarding
billing-specific questions and day-to-day operational issues.
Conduct regular team meetings to discuss ongoing work, team issues, billing
group, and Firm news to ensure that team members are provided with pertinent
information as
Participate in coaching, performance feedback, and reviews for Billing
Monitor Billing Coordinator schedules, including ensuring hours are adhered
to, providing coverage, and sending communication when staff are absent,
processing requests for overtime or time-off and approving timecards in the
Firm’s time management system.
Act as point of contact for secretaries and
Assist with training as needed
Billing Responsibilities:
Assist with development and implementation of billing
Monitor status of regionally assigned bills, ensuring billing attorneys
and/or assistants adhere to due dates.
Monitor/audit areas of concern such as WIP on In Progress matters, cost
credits, negative invoices, manual invoices, payment applications, rate
overrides, exception codes, zero proformas, and closed matters.
Other duties as requested and
Requirements:
Associate degree from two-year college along with a minimum of seven (7)
years of related legal billing experience; or the equivalent combination of
education and experience may substitute for the education Prior experience
working in a fast-paced law firm environment and knowledge of billing
department operations and insurance-based billing is highly desirable.
Supervisory experience includes the skills necessary to organize, coordinate
and supervise staff.
Demonstrated proficiency in Microsoft Office Suite including Word, Outlook,
and Demonstrated proficiency Elite 3E billing software and various E-Billing
vendor sites is preferred. Proven aptitude to learn new software
applications.
Ability to add, subtract, multiply, and divide in all units of measure, using
whole numbers, common fractions, and General knowledge of accounting
principles and internal controls.
Strong analytical and communication skills both oral and Ability to
effectively communicate and present information in one-on-one and small group
situations to all levels of professional and support staff. Ability to
respond to common inquiries or complaints from all levels of clients and
professional and support staff. Interpersonal communication skills are
necessary to maintain effective relationships with partners, attorneys,
clients, and staff, and to exhibit a high degree of responsiveness,
diplomacy, and professionalism in these interactions.
Strong project management and team management skills with a willingness to
'roll up sleeves' and operate at whatever level is needed to accomplish
Ability to lead and build consensus among peers and staff. A strong client
service approach and team orientation. Demonstrate good judgment, tact, and
flexibility under pressure in a mixed-matrix environment with many competing
priorities.
Excellent organizational and planning skills, with ability to be
detail-oriented and prioritize multiple tasks and projects in a fast-paced
environment with strict Ability to exercise discretion with confidential and
sensitive information.
TECHNICAL SKILLS:
Demonstrated proficiency in Microsoft Office Suite including Word, Outlook and
Excel. Ability to type/enter data. Proven aptitude to learn new software
applications.
Additional Technical Skills:
Proficient in the use of 3E billing software and various e-billing vendor sites.
LANGUAGE SKILLS:
Ability to communicate effectively with staff members. Ability to effectively
present information in one-on-one and small group situations to all levels of
professional and support staff. Ability to write simple correspondence and
routine messages. Ability to read and comprehend simple instructions, short
correspondence and memos. Ability to read and interpret documents such as
operating instructions, procedure manuals, general business periodicals,
professional journals, technical procedures, governmental regulations, financial
reports, or legal documents.
Speak effectively with all levels of clients, professional and staff. High
degree of responsiveness, diplomacy and professionalism in these interactions.
Respond to common inquiries or complaints from all levels of professional and
support staff, clients, regulatory agencies, or members of the business
community.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using
whole numbers, common fractions, and decimals. General knowledge of Accounting
principles and internal controls.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished
in written, oral, or diagram form. Ability to deal with problems involving
several concrete variables in standardized situations. Ability to define
problems, collect data, establish facts and draw valid conclusions. Ability to
interpret an extensive variety of instructions, and deal with several abstract
and concrete variables. Exhibit independent thinking and decision making.
OTHER SKILLS AND ABILITIES:
Demonstrated ability to multi-task and be detail-oriented with strong
organizational skills. Strong communication skills. Excellent organizational
and planning skills, with ability to prioritize multiple tasks and projects to
meet deadlines. Ability to work overtime when needed. Work may require more
than 40 hours per week to perform the essential duties of the position.
Ability to work in a fast-paced environment with strict deadlines. Ability to
exercise discretion with confidential and sensitive information. Must be able
to perform essential duties of the position with time constraints and
interruptions. A strong client service approach and team orientation.
Demonstrate good judgment, tact, and flexibility under pressure in a
mixed-matrix environment with may competing priorities.
Strong project management skills. Project and team management experience with
attention to detail and a willingness to 'roll up sleeves' and operate at
whatever level is needed to accomplish tasks. Ability to lead and build
consensus among peers and staff.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that should be
met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
While performing the duties of this job, the employee is regularly required
to sit, use hands to finger, handle, or feel objects, documents, books,
pen/pencil, paper, controls and manipulate a keyboard, and input data into a
personal computer; and talk or hear.
The employee is frequently required to talk.
The employee is occasionally required to use hands to prepare correspondence
and reports on a personal computer.
The employee is occasionally required to stand and reach with hands and arms.
And stoop, kneel, bend, crouch or crawl.
Ability to operate a variety of standard office equipment including a
computer, copy and facsimile machines.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance
vision, peripheral vision, depth perception and the ability to adjust focus.
Compensation
The expected annual salary range for this position is $95,000-120,000. The
salary offered will be determined by a wide range of factors, including but not
limited to experience level, education, training, geographic location, and
relevant skills.
Benefits
Offering competitive pay and benefits while providing a collegial and respectful
work environment is part of our commitment to fostering a workplace that values
employees.
Our comprehensive and competitive benefits program includes:
Competitive salaries and a performance bonus program
Group health, dental, and vision insurance
Multiple plan options and various benefit levels
Same-sex domestic partner coverage
Pre-tax premiums
Coverage beginning on the date of hire
Group term life and accidental death and dismemberment insurance
Voluntary supplemental group universal life insurance
Voluntary accident insurance for employees and their families
Long-term care insurance
Short-term disability benefits
Long-term disability benefits
Pre-tax benefit programs, including dependent care, health care
reimbursement, and transit or qualified parking benefits in most cities
Retirement program, including a voluntary 401(k) plan
Application Process
Interested candidates should submit their resume and cover letter through the
BakerHostetler Careers website.
Equal Employment Opportunity
BakerHostetler is an equal opportunity employer. We are committed to providing
equal employment opportunities to all applicants and employees without regard to
race, color, religion, sex, pregnancy, national origin, ancestry, age,
disability, medical condition, genetic information, marital status, military or
veteran status, sexual orientation, gender, gender identity, gender expression,
or any other characteristic protected by applicable federal, state, or local
law.
BakerHostetler provides reasonable accommodations to qualified individuals with
disabilities and applicants with sincerely held religious beliefs in accordance
with applicable law.