The Billing Specialist (EPM) is a position that has billing responsibilities for our customers, must be a self-starter, organized, proactive thinker, customer service oriented and able to work independently with minimal supervision.
Core Duties and Additional Responsibilities
Core Duties
Customer Billing – Accounts Receivable
- Handles customer accounts as assigned
- Responsible for Enterprise Customer billing
- Interfaces with Customers regarding Billing or other administrative requests.
- Monitor Accounting and Billing emails
- Anticipate customer needs and obtain essential documents to bill accordingly
- Create new projects in NetSuite ERP
- Report and Research discrepancies
- Enter sales orders into NetSuite ERP
- Administrate change orders and process accordingly
- Attend weekly project management meetings to obtain required information.
Forecasting
- Create monthly billing forecast.
- Maintain forecasts related to assigned projects.
- Special reporting related to forecasting as requested
Subcontractor Administration
- Onboard New Subcontractors.
- Maintain & Update Subcontractor documentation.
- Process Subcontractor PO requests.
- Reconcile Subcontractor Sales Quote to L3AV Customer Quote.
- Issue Subcontractor Purchase Orders.
- Identify if an internal Change Order is needed and process it accordingly.
- Research as needed.
Additional Responsibilities
- Assist with international tax items as needed (i.e. audit, reconciliations, research)
- Process Unearned Revenue or other assigned month-end tasks.
- Onboarding new customers
- Document processes
- Research projects as assigned by Accounting or Finance team
- Job costing templates prep and costing as assigned (Excel task)
- Serves as back up for unassigned billing customers or other accounting needs.
- Help with special projects requested by Team Members
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned from time to time; or the scope of the job may change as necessitated by business demands.
Qualifications
- Must be able to complete large data entry jobs.
- Flexibility and adaptability
- Highly Proficient Excel skills (i.e. Vlookup, Xlookup, Pivot Tables, Multi Tab Workbooks)
- Proficient in Microsoft Word, Outlook and other Microsoft Office products
- High attention to detail
- Must be able to work in a fast-paced environment with accuracy
- Great communication skills
Experience Required
- 2+ years of related accounting/finance experience
Education and Certification Requirements
- Accounting degree preferred, but not required
Working Conditions and Physical Requirements
- Sitting and/or standing at a computer for extended durations of time
- Travel to Mesa Office as needed
Level 3 Audiovisual is an Equal Employment Opportunity Employer. We do not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender, gender identity, pregnancy, disability, military or veteran status.
2+ years accounting/finance experience; highly proficient Excel (VLOOKUP, XLOOKUP, pivot tables); Microsoft Office; high attention to detail; ability to work independently; travel to Mesa office as needed.
Key Responsibilities
- managing customer billing
- creating forecasts
- administering subcontractors
Skills & Tools
Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft Office, NetSuite ERP
Job Details
- Category: Finance and Accounting
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — United States
- Salary: USD 60,000 – 70,000 / year
- Languages: English
About Level 3 Audio Visual
An audiovisual company providing billing and administrative support for enterprise customers. — Industry: Information Technology