Billing Operations Analyst

Position Summary

The Billing Operations Analyst supports the firm’s month-end close, firmwide billing metrics reporting, and the development of new billing reports in partnership with the Financial Systems team. The position serves as a liaison among billing operations, the billing department, firm leadership, and IT, and is responsible for the integrity of billing data and for process improvements across billing systems.

Essential Functions

• Own key components of the month-end close for billing operations, including pulling, validating, and compiling month-end reports and distributing them to management and other stakeholders on a set schedule.
• Develop and maintain monthly reports on billing performance, WIP aging, and prebill accuracy, and flag trends and areas of concern to management.
• Partner with the Financial Systems team to design, build, and launch new billing reports and dashboards.
• Draft business and data requirements for new or enhanced reports, and review mockups and specifications with the Financial Systems team.
• Test and validate new and updated reports against source data before release.
• Coordinate the rollout of new reports, including end-user training, documentation, and post-launch support.
• Prepare and distribute quarterly independent contractor reports, and confirm the accuracy and completeness of contractor billing and payment data for compliance purposes.
• Draft business requirements for billing system enhancements and projects submitted to IT, and participate in user acceptance testing (UAT) for system changes, upgrades, and new functionality.
• Recommend process improvements that increase the efficiency and accuracy of billing workflows.
• Serve as a resource to the billing and business coordinator team on billing processes, systems, and procedures, and research and resolve escalated billing items.
• Maintain the confidentiality of sensitive firm and client information.
• Perform other duties as assigned.

Requirements

Required Education and Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience.
• 5+ years of experience in billing operations, revenue accounting, or a related finance function.
• Experience with Aderant, BillBlast, InTapp, and Prebill Viewer.
• Working knowledge of billing and WIP concepts, including prebills, WIP aging, and write-offs.
• Strong Excel skills and expertise in Smartsheet creation.
• Strong analytical and problem-solving skills, with close attention to detail and data accuracy.
• Excellent written and verbal communication skills, with the ability to interact professionally with attorneys and firm leadership.
• Ability to work independently and to meet recurring monthly and quarterly deadlines.
• Ability to collaborate with finance, billing, IT, and attorney groups.
• Process-oriented approach with a focus on continuous improvement.

Preferred Experience:

• Law firm experience in billing or a related finance function.

Wage Transparency

The pay range for this remote position varies by location. Pursuant to the applicable state and local regulations the pay range for each location is listed below. Actual compensation is contingent on relevant experience, education, skills, and other job-related factors as permitted by law. This role is also eligible for performance-based bonuses and the benefits described below.

Ogletree is a multi-state employer. The pay ranges listed reflect compensation for the specific location identified. For roles performed in locations not listed, compensation will be determined based on the applicable location for the position.  The application deadline for this position is 12/31/2026.

• California: Pay range $68,831 to $111,036   
• Colorado: Pay range $73,158 to $100,592   
• Connecticut: Pay $76,702 to $105,466   
• Illinois: Pay range $76,702 to $105,466 
• Jersey City, New Jersey: Pay range $80,754 to $111,036
• Nevada: $66,726 to $91,749   
• Maryland: Pay range $68,831 to $94,643   
• Massachusetts: Pay range $80,754 to $111,036  
• Minnesota: Pay range  $68,831 to $94,643      
• New Jersey: Pay range $80,754 to $111,036   
• New York City, New York: Pay range $80,754 to $111,036 
• New York State: Pay range $80,754 to $111,036 
• Ohio: Pay range $66,726 to $91,749  
• Rhode Island: Pay range $66,726 to $91,749  
• Washington, D.C.: Pay range $76,702 to $105,466
• Washington (State): Pay range $76,702 to $105,466             

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information

If you have questions, please e-mail Libby at libby.naikelis@ogletree.com with “Billing Operations Analyst" in the subject line. Please note, applications submitted via e-mail will not be considered.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.

Bachelor's degree in accounting, finance, business administration or related field; 5+ years billing operations or revenue accounting experience; Aderant, BillBlast, InTapp, Prebill Viewer; strong Excel and Smartsheet skills.

Key Responsibilities

• compiling billing reports
• developing dashboards
• testing system changes

Skills & Tools

Aderant, BillBlast, InTapp, Prebill Viewer, Microsoft Excel, Smartsheet

Job Details

• Category: Finance and Accounting
• Seniority: Senior Level
• Commitment: Full Time
• Workplace: Remote — United States or California or Colorado or Connecticut or Illinois or Jersey City or Nevada or Maryland or Massachusetts or Minnesota or New Jersey or New York City or New York or Ohio or Rhode Island or Washington
• Languages: English

Benefits

• 401k matching
• Generous paid time off
• Tuition reimbursement
• Retirement plan
• Generous parental leave

About Ogletree Deakins

One of the largest labor and employment law firms representing management in employment-related legal matters. — Industry: Consulting Services